Administration Officer

About the role
In this role, you will provide key administrative support to our Community Inclusion unit, ensuring that projects can be delivered effectively and efficiently. You will assist the team by updating and maintaining databases, coordinating diaries and meetings, providing events support, processing invoices and preparing financial reports, and other general administrative duties.

Work type: Permanent Full Time
Classification: Band 4 $69,560 - $74,316 (pa plus super)

Key responsibilities include:

• Organise and plan day-to-day activities for the Coordinator and wider Community Inclusion unit
• Provide administrative support in the form of diary, records and telephone management
• Assist the Coordinator and Team Leaders with budget monitoring, invoice processing and financial reports
• Provide secretarial support for network meetings, forums, events and other community programs.

About you
To be successful in this role, you will have excellent organisational skills and the ability to work on a range of administrative tasks to a high quality. You will have excellent customer service skills and the ability to work in a multidisciplinary team.

Essential:

• Experience working in a multi-faceted administration role that focuses on delivering support to a team or line manager
• Experience in records management, creating and maintaining databases, preparing reports and presentations
• Strong IT capability
• Well developed written and oral communication skills

If this sounds like the role for you, then click apply now!

Create our future together at the City of Greater Geelong
At the City of Greater Geelong, we are committed to working together for a thriving community. We do this by delivering over 130 services to our rapidly growing population and working hard to protect and improve what it is that makes Greater Geelong on Wadawurrung Country such a great place to live, work and study.

We’re going through an exciting period of change that will help us serve our community better. From digital modernisation to the contemporary, sustainable office we've built in Central Geelong, now more than ever is a great time to join our team at the City of Greater Geelong.

Our Community is made up of diverse people from all walks of life, and it’s important to us that our workforce represents and celebrates this strength.

We encourage great people from all backgrounds to join us. We encourage authenticity, because inclusion makes us stronger.

If you’re excited about working together to create a Clever and Creative Greater Geelong, and joining a workplace where all people can thrive, then hit apply – we’d love to meet you!

We particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, people with diverse culture and linguistic backgrounds and people with disability.

A career with us
Central Geelong-based City employees are now based in our new Civic Precinct, Wurriki Nyal. Meaning ‘speak and talk together’ in local Wadawurrung language. Wurriki Nyal sets the benchmark for what a sustainable, inclusive and culturally safe workplace can be, including industry leading sustainability standards, a flexible and people-focused design, safe and inclusive spaces and public realm.

We’re committed to supporting better accessibility for our customers and our people.  We encourage you to talk to us about any adjustments or additional support you may require during the recruitment process, as well as how this role can be flexible for you. 

We offer:

• salary sacrificing and novated lease options
• cultural and ceremonial leave
• study leave
• paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave
• IVF, surrogate and miscarriage bereavement leave
• training and career development opportunities
• a healthy and safe environment
• our employee wellbeing program
• corporate membership rates at Swim Sport and Leisure facilities
• unlimited access to LinkedIn Learning 

Applications and Enquiries
Click the Position Description link to view more information about this position.

Applications close: 11:55pm Wednesday 1 May 2024.

 Position Description (Word Version)

 Position Description (PDF Version)

Enquiries: Monique Bouma | Coordinator Community Inclusion | Monique.Bouma@geelongcity.vic.gov.au

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au  noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.