Administrative Assistant

At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own, govern and operate approximately 300 Catholic schools, employ over 16,000 staff and serve more than 112,000 students and their families in the Archdiocese of Melbourne. It is an exciting time to join MACS, where we are transforming to bring to life our recently launched strategic plan: MACS 2030: forming lives to enrich the world. 

WHY WORK FOR US?

• Professional development opportunities with a defined personalised annual budget
• Access to flexible working arrangements, which include working from home arrangements
• You will work in a tight-knit, supportive team to ensure you succeed in your role

YOUR ROLE

Reporting to the Chief of Staff, and working closely with other members of the administrative team, the Administrative Assistant will be responsible for providing high-level administrative support in an accurate and timely manner across the Office of the Executive Director. The position will help to prepare correspondence, reports, and presentations for meetings, including updating and managing of resources and communication working to support the smooth running of the team. The role will require a high level of initiative, motivation, and professionalism to efficiently handle a range of diverse tasks. The incumbent will have strong administrative skills, excellent communication and interpersonal skills, and the ability to balance priorities and competing demands in a busy organisational environment.

WHAT YOU WILL DO

• Respond as first point of contact to a broad range of incoming enquiries that require an excellent understanding of the organisation and key stakeholders both internal and external
• Provide administrative support, which may include the preparation of daily schedules and any documentation and pre-reading in a timely matter
• Support the teams with preparation of materials including formatting, proofing and record management
• Liaise with internal and external stakeholders to coordinate and attend meetings
• Summarise and prepare detailed and accurate agendas, minutes, memos and correspondence in keeping with MACS policy and protocols

ABOUT YOU

• Exceptional written and verbal communication and listening skills, with a high degree of professionalism
• Strong attention to detail with the ability to easily spot errors, omissions and issues
• Excellent digital skills with strong competency in the use of Microsoft Office suite (Excel and/or Power BI data knowledge well regarded) including the ability to create well formatted slide decks and letters.
• Strong capacity to establish and maintain positive working relationships within a team environment, and with stakeholders across levels both within and external to MACS
• Consistent adherence to confidentiality requirements and the ability to appropriately handle sensitive data

HOW TO APPLY

Please refer to the position description for further details about the role and the Key Selection Criteria.

Click APPLY to submit your application. If you have any queries about this role, they can be directed to our HR team by email ***********@macs.vic.edu.au

You will need to provide:

1.  An up to-date Resume and

2.  A cover letter addressing the Key Selection Criteria, limited to two pages

Note: MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire, and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check, and must be willing to obtain and maintain a National Criminal History Check.

Candidates must hold full Australian Working Rights, and provide evidence of this.

APPLICATIONS CLOSE: 4.00pm Friday day, 22 March 2024