AddressJob Title:Administrative Assistant
Location: Mornington Peninsula / WFH
Job Type: Permanent Part-Time
About Us:
Thomas Rice Contracting is a dynamic and growing electrical contracting and IT managed services business committed to delivering a top-notch experience to our clients. As we continue to expand, we are seeking a highly motivated and detail-oriented Administrative Assistant to join our team. This is an exciting opportunity for someone who is eager to grow with us and contribute to our success.
Job Description:
Key Responsibilities:
- Administrative Support: Provide comprehensive administrative support to the team, including managing correspondence, scheduling appointments, and maintaining records.
- Customer Service: Serve as the first point of contact for clients and visitors, providing excellent customer service and handling inquiries professionally.
- Document Management: Prepare, edit, and maintain documents, spreadsheets, and presentations. Ensure all documentation is accurate and up-to-date.
- Financial Support: Assist with basic financial tasks such as invoicing, expense tracking, and accounts payable.
- Communication: Facilitate communication within the team and with external partners and suppliers, ensuring timely and effective information flow.
- Project Assistance: Support project management activities by coordinating schedules, tracking progress, and assisting with project documentation.
- Data Entry: Accurately input and manage data in our systems, ensuring data integrity and confidentiality.
Qualifications:
- Experience: Previous administrative experience is preferred, ideally within a contracting or construction environment.
- Education: Victorian Certificate of Education or equivalent; additional qualifications in office administration or related fields are a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational, multitasking, and time-management skills. Experience with contracting management software, ie simPRO is preferred.
- Communication: Excellent verbal and written communication skills. Ability to interact professionally with clients, vendors, and team members.
- Attention to Detail: Meticulous attention to detail with a commitment to accuracy and quality.
- Team Player: Ability to work independently as well as part of a team. Positive attitude and a proactive approach to problem-solving.
- Confidentiality: Demonstrated ability to handle sensitive information with discretion.
What We Offer:
- Growth Opportunities: Be part of a growing company with opportunities for career advancement.
- Supportive Environment: Work in a collaborative and supportive team environment.
- Competitive Salary: Receive a competitive salary commensurate with experience and qualifications.
- Tools of Trade: Mobile | Laptop
How to Apply:
Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and interest in the position.
We look forward to welcoming a dedicated and enthusiastic individual to our team at Thomas Rice Contracting!
