AddressAbout Us
VicTrack is the custodial owner of Victoria’s rail transport land, assets and infrastructure. We work to protect and grow the value of the portfolio, to support a thriving transport system and make travel and living better for all Victorians. With much of our asset portfolio dedicated to rail transport – our land, infrastructure, trams, trains and telecommunication networks – our focus is on strategic asset management and supporting the delivery of better transport solutions.
When you join VicTrack, you'll become part of an organisation that celebrates the diverse backgrounds, perspectives, and life experiences of our people. We are committed to fostering a workplace that mirrors the diverse communities we serve. Everyone is welcome to apply for a role at VicTrack and we encourage open discussions about any adjustments you might need during the recruitment process or within the role. If you have a disability or specific access requirements, please let us know how we can offer you additional support.
Benefits
- Free travel on all public transport – Trains | Trams | V/Line
- 17.5% leave loading
- 1 x Extra day off (EDO) per month
- Flexible work environment | hybrid work
- Stable work environment - Victorian Government state-owned enterprise
- 16 weeks paid parental leave (36 unpaid)
- Comprehensive health & wellness programs
- Free access to on-site gym and end of trip facilities
- Training and development opportunities to help you grow and develop your career
The challenges of our fast-growing sector put our people at the front of some of Victoria’s most exciting projects in telecommunications, property development and project delivery – with job opportunities as diverse as our organisation.
The Role
The Board Support Coordinator will provide effective support to the Company Secretariat Team to ensure that the administrative functions associated with the Company Secretariat function are executed effectively and smoothly.
Key Responsibilities:
- Responsible for the end-to-end planning and execution of all aspects of Board and Board Committee meetings including high level correspondence and meeting calendar coordination with Directors and the Executive team
- Support the timely and accurate production of Board and Board Committee meeting materials including quality proof reading of papers
- Responsible for the production of materials on, and the management of, VicTrack’s Board Portal
- Attend Board and / or Board Committee meetings when required to coordinate meeting activities, take notes and assist with drafting or reviewing of meeting minutes
- Assist with developing and maintaining policies, procedures and other required documentation
- Ensure that all Company Secretariat records, statutory and other registers and corporate files are accurately maintained and Board and Board Committee meeting records are accurately stored
Qualifications:
- Studying towards, or the completion of, the Governance Institutes’ Certificate in Governance Practice, Certificate in Governance and Risk Management or Graduate Diploma in Applied Corporate Governance would be highly desirable
Knowledge & Experience:
- Demonstrated experience within or supporting a corporate secretariat function
- Experience in leading the preparation of papers dealing with administrative matters; reviewing of papers for layout, spelling and grammar; coordinating the preparation and dissemination of meeting materials; and coordinating the calling of meetings
- Demonstrated experience in interacting with Directors and senior Executives
- Experience in managing the process of statutory and other registers and corporate records
- Preference for experience in operating or maintaining Board portals, such as Diligent
- Demonstrated experience in contributing to the delivery of project work and continuous improvement in operating processes, procedures and systems
To Apply
If you are interested in this exciting opportunity with us, please click apply and submit your resume in PDF format only. All applications are strictly confidential.
Offer of employment is strictly subject to successful background (pre-employment screening) and criminal history check. VicTrack is an equal opportunity and human rights employer.
Closing Date: 17/05/2024
***PLEASE ONLY SUBMIT YOUR RESUME AND/OR COVER LETTER IN PDF FORMAT
