Bookkeeper

POSITION TITLE   Office Assistant and Bookkeeper

POSITION STATUS  Contractor or Casual employment (we prefer contractor basis)

REPORTING TO  Davide 

HOURS:          

Generally 6-12 hours per week (school hours), for approximately 40-44 weeks per annum. 

Start 8:00am to 9am, until required, in the office located in Lockleys, twice per week.

We generally take time off during school holidays, so the role is well suited to Mum’s.

CASUAL ADMIN ROLE

To support Accredited Locksmiths Doors & Alarms Pty Ltd and Colella Group by providing casual or contractual administrative support to the Company as deemed necessary by the Director.

CASUAL OFFICE ASSISTANT RESPONSIBILITIES AND ACCOUNTABILITIES

The casual office assistant should have a background in office procedures familiarity and may be responsible for the billing of customers, processing of customer receipts, entry of supplier invoices and following-up on unpaid invoices. If the applicant were to have experience in Real Estate management that too will be a bonus.

Responsibilities may include but are not limited to the following:

Customer Invoicing and Receipting - Xero
•    Create a few sales invoices on a timely basis 

•    Record customer payments and prepare banking as necessary
•    Issue customer statements on a monthly basis or as requested by an individual client 

•    BAS processing & lodging for Accredited Locksmiths & Colella Group Trusts (5-6 BASs per quarter, we can outsource this if needed) 

•    Rental property invoicing, payables & reporting (once a month) 

•    Rental property reconciliations & Audits  

Supplier Payments and Expenses
•    Collate supplier invoices into monthly payment runs, streamlining payment processes wherever possible.

Reception Duties
•    Answering telephone calls on occasions.
•    Making appointments for clients on occasions. 

•    Assist the Director in all reasonable tasks in order to free up his time. Ie make coffees, go to the Post Office 

 
Debt Collection
•    Report to the Director on a fortnightly basis as regards to overdue accounts.
•    Ensure contact has been made with client customers that have an outstanding balance; at least once a fortnight
•    Chase up overdue accounts via email, phone and letter.
•    Document all account chasing activities in a manner that can be readily accessed and viewed by other staff.

Other duties 
•   Cut keys (an easy task, mostly automated, training will be supplied) a minor task.

•   Online inductions & compliance

•   On occasions, Personal assistance to the director

OFFICE ASSISTANT EXPERIENCE

Essential

• Knowledge and understanding of General Office procedures and policies.
• Flexibility.
• Strong attention to detail with analytical and problem solving skills.
• A self-starter able to work autonomously.
• Fluent in business English.
• Excellent verbal and written communication skills including the ability to communicate with a diverse range of people from culturally and linguistically diverse backgrounds.
• Excellent facilitation, negotiation and group skills.
• High level of interpersonal skills.
• Well-developed forward planning and strategic thinking skills.
• Possess commitment to the principles and practice of:
  • Occupational health, safety and welfare;
  • Quality management and continuous improvement.
• Excellent computer and digital media skills including the use of Google, Microsoft Office (Outlook, Word & Excel), and the internet. 
• Liaising with IT support & Accountant
• Experience in implementing strategies for process and performance improvement.
• Extensive knowledge of Xero online accounting software.
• Bookkeeping experience is an essential 

Preferable but not a necessity:

BAS processing and registered (we can out source this if needed)