Business Administrator

Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
We have a fantastic opportunity for a motivated Business Administrator to join our vibrant and enthusiastic group based in Brisbane. This is a full-time maximum term contract role starting from April 2024 to February 2025. The Business Administrator will high quality administrative, financial, and project support to the Office Services team in Brisbane, extending to the wider Queensland region when necessary. Furthermore, this position will offer personal assistance to the Office Manager as needed.
The Opportunity
· Handle accounts payable invoicing, sundry invoicing, and corporate credit card expenditures for Queensland offices.
· Review various reports monthly and assist in preparing the Annual Business Plan.
· Provide executive support by analysing trends, managing calendars, and assisting with office tasks.
· Manage office services including email inboxes, essentials pages, pool car fleet, and ordering supplies.
· Assist in event management, participate in support networks, and regularly review processes for improvements.
Is this role right for you?
· Demonstrates autonomy and professionalism, promoting best practices in all aspects of administration.
· Efficiently plans, organises, and makes decisions, ensuring resources are managed effectively.
· Shows commercial awareness by seeking cost-effective solutions and monitoring expenses.
· Communicates effectively, building strong relationships with internal and external parties.
· Experience in the full suit of Microsoft products and ideally financial management systems.
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.
Explore the perks of a career with Arup Australia:
· Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
· Paid parental leave for the support carer of 4 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer.
· Birthday leave
· Annual leave loading
· Ability to purchase additional leave of up to 20 days for permanent employees.
· International mobility opportunities
· Insurances (life & income protection)
· Interest free solar energy and bicycle loans
· Novated car lease
· Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers.
Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.
Arup does not accept unsolicited resumes from recruiters or employment agencies.
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