AddressEstimated start date: Commencing ASAP (Early May)
Position tenure: Continuing | Full Time
Weeks worked: School term weeks only (holidays unpaid)
Total Paid Hours (per week) & days required: 38 hours per week term time + 4 extra weeks throughout the year
Salary level, range or hourly rate: School Officer Level 5 - $37.16 per hour(School Salary Scale)/(Services Salary Scale)
Employment conditions: Diocesan Catholic Education Employing Authorities in Queensland Single Interest Agreement
About our School - Xavier Catholic College is a co-educational P-12 College owned and administered by Brisbane Catholic Education which opened in 2003. Our enrolment is approximately 1280 students and continues to grow. The College is a vibrant community which takes its name from St Francis Xavier, who along with St Ignatius of Loyola, was one of the founders of the Society of Jesus, the Jesuits. We have adopted Ignatian spirituality as the basis for the ethos and culture of the College. Hervey Bay is three and a half hours north of Brisbane and boasts a full range of impressive facilities including shopping, dining, excellent sporting clubs, major public and private hospitals, an airport with regular daily flights to Brisbane and an impressive tourist industry that focuses on whale watching and the beautiful Fraser Island. Housing affordability is a big draw card, particularly for young families. Explore our school website to learn more about us.
About the Role - The Role of the College Administration Officer is critical in the support the College Leadership Team who provide leadership within the context of the Gospel vision and Catholic traditions. It involves working closely with the nine members of the team in order to provide executive support processes involving a range of secretarial and administrative duties. A high level of organisational skill with a commitment to forward planning is required to ensure that the processing of correspondence and the prioritisation of tasks to meet deadlines in a complex work environment are effectively managed. It requires that confidential issues are managed with discretion and sensitivity.
Typical Duties/skills:
- Executive Support: managing the Principal's diary, handling calls, arranging meetings, and providing secretarial support.
- Coordinating travel, drafting correspondence and updating documents.
- Administrative Support: assisting in event organisation, regulatory compliance, and data management. Responding to inquiries and supporting Leadership team.
- Assisting with marketing, hospitality, employee services, and recruitment tasks.
- Managing leave, overseeing online training, and maintaining general administration tasks.
- Hospitality: Meeting and hosting visitors to members of the College Leadership team. Making arrangements and setting up for meetings and interviews.
- Assisting with preparing job descriptions and advertising of new positions.
About You:
- Possess excellent organisational and interpersonal skills
- Able to work within a highly confidential environment
- Can take initiative, and introduce processes which support the work of the College Administration team
- Possess excellent time management skills and attention to detail
- Flexibility in work hours to assist with occasional after-hours events
- Well developed ICT skills and experience in developing eectronic and paper filing systems
- Friendly and adaptable
To be eligible to be considered for this role you will:
- hold a Paid Employee Positive Notice Blue Card prior to commencement;
- be eligible to work in Australia for the duration of the appointment; and
- have a commitment to and understanding of the ethos and traditions of Catholic Education.
Please note applications for this role may be considered as they are received, and an appointment made prior to the advertised close date.
Everyone at Brisbane Catholic Education models and fosters a commitment to the safeguarding of children and promotes a culture where student protection is everyone’s responsibility. Successful applicants will complete requisite Working With Children (WWC) pre-employment screening, in accordance with legislation, prior to appointment.
Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this role.
Closing date: 16-May-2024
