Address- Work at one of Australia's leading energy pioneers
- Dedicated support role to the senior management team
- 06-month casual assignment, 9 days a fortnight, Perth CBD location
About Santos
Santos is a global energy company committed to increasingly cleaner energy and fuels production, with operations across Australia, Papua New Guinea, Timor-Leste and North America.
About the Assignment
The primary objective of this role is to provide a comprehensive secretarial service to the Upstream Oil & Gas senior management team to enable them to optimise their work style and outcomes.
Key responsibilities will include:
- Be the key contact for the senior leadership team on administrative issues.
- Organise meetings, and book video conferences and meetings as required.
- Review and respond to meeting requests and address conflicts within the Leader's schedule
- Arrange international and domestic travel, visas, and accommodation, car and conference bookings as required with approved Santos processes and systems
- Provide agendas and minutes for appropriate meetings
- Draft weekly and/or monthly reports and ensure timely delivery of reporting requirements
- Anticipate needs and initiate action to facilitate the work activities of the leaders.
- Respond to general queries in a timely and efficient manner.
- Assist in the preparing, formatting and sharing of presentations and documents, ensuring standard formats are followed
- Process invoice payments in a timely manner via the Coupa financial system
- Liaise with external law firms on matters relating to accounts and invoices
- Support with administration of paralegal activities such as non-disclosure agreements and financial assurance
- General office administration support as required
- Assist in the planning, logistics and administration of events such as team Town Halls, off-sites and business meetings
About You
To be successful in this role you will have the following key attributes:
- Extensive experience with Microsoft Outlook; Word, PowerPoint; Excel, Teams, Skype
- Ideally experience with Coupa, SuccessFactors; SharePoint
- A proactive and 'can do' attitude
- Ability to problem solve and a high level of attention to detail
- Excellent communication skills both verbal and in writing
Mandatory Tickets / Quals / Certs
- A degree in Business Administration
- Previous secretarial experience
How to Apply
If you have the required skills, experience, and qualifications, register your interest today! Candidate interest must be received via the online application process.
To be considered for this assignment you must have current work rights in Australia (i.e., Australian citizenship, permanent residency, or eligible working visa).
