Engineering Support Administrator

Are you our new Engineering Support Administrator?

Are you a driven individual looking for a start in energy industry? Perhaps you have completed a Business degree or similar but didn’t get the chance to put your skills into action, or looking to get back to the professional world after career break?

Look no further! Our company offers an exciting opportunity for passionate individuals like you to jumpstart your career and support a great team. This is a brand-new role, offering you the unique opportunity to shape and define its responsibilities, processes, and make an impact within our organization. We're a professional, hard-working, and friendly team who value respect, teamwork, safety, integrity, and always consider the environment.

This role is office based and you'll work in Aberdeen city center. Our offices are located in Horizons house, overlooking the harbor.

Main responsibilities for this role are:

• Support the Engineering Manager with the daily organisation and administrative tasks of the Engineering Department.
• Support learning and development initiatives including organising training, tracking attendance, maintaining competency records.
• Update and maintain Engineering systems, policies, and processes as advised by the Engineering Manager.
• Continuously evaluate and identify routes to organizational efficiency.
• Monitor and update training records and mandatory certification for engineering department.
• Generate and monitor planning schedules for Graduate Engineer rotations.
• Take ownership of following up on any engineering team enquiries and problems, resolving or escalating issues as appropriate.
• Assist with data entry and maintaining accurate records in electronic filing systems, consolidating of engineering data for reporting.
• Management and filing of Engineering documents.
• Liaise with Project Manager/ Manager responsible for approval of travel and expenses , and ensure  correct cost codes are used.
• Liaise with business travel agent  to arrange travel, accommodation, and transport requirements for the team.
• Assist in developing presentations, participate in meetings and video calls with clients, contractors and internal team members as needed, providing administrative support, making notes, recording actions.
• Support engineering manager in monitoring accrued leave.
• Support input of expenses according to company policy, ensuring attention to details.
• Assist with general office duties such as filing, photocopying, and scanning documents.
• Other assigned duties and ad hoc administrative tasks as requested by the Engineering team.

• Experience in a similar role preferred but not essential

• University degree
• Fluent English
• High degree of computer literacy, especially MS Office
• Proactive problem solver
• Able to demonstrate strong organisational skills and high levels of self-motivation
• Show a curious mindset to existing and emerging technologies to support new ways of working and the ability to embrace and adapt to new technology in a fast moving tech environment

When you join DOF in our Aberdeen office, you will receive the following benefits:

• Company pension
• Private medical
• Life assurance
• Gym access
• 2 days working from home

Closing date for applications: 31st May 2024