Executive Assistant

We are seeking a dedicated and experienced Executive Assistant to join our client’s dynamic team. This role is critical in supporting the general manager and providing top-tier administrative support.

Key Responsibilities:

• Email Management: Efficiently filter and prioritise incoming emails, ensuring only essential communications reach the GM’s desk. Manage a high volume of emails, identifying and flagging those requiring action or approval.
• Scheduling and Coordination: Assist in scheduling meetings and site visits, ensuring seamless coordination and time management.
• Documentation Preparation: Prepare and edit documents for policies, internal and external communications, maintaining high standards of accuracy and professionalism.
• Internal Procedures and Record Keeping: Assist in the maintenance of internal procedures and accurate record-keeping to ensure compliance and organisational efficiency.
• Minute Taking: Accurately record minutes during meetings as required, ensuring all action items are documented and followed up.
• Travel Arrangements: Organise and coordinate travel arrangements as required
• Office Management: Oversee office management tasks to ensure a productive and efficient work environment.
• Report Preparation: Assist in the preparation of detailed reports, gathering and analysing data to support decision-making processes.
• Team Management: Assist in delegating tasks to and managing the administrative team, ensuring timely completion of all assignments.

Qualifications/Skills:

• Experience as an Executive Assistant or in a similar administrative role.
• Exceptional organisational and time-management skills.
• Strong attention to detail and ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Proactive mindset with the ability to anticipate needs and provide solutions.
• Able to build relationships effectively

If you are an EA, ready for your next opportunity, closer to home and away from the hustle and bustle of the city, get in touch with the team at Xcell Recruitment today!

For all confidential enquiries relating to the position please contact Kelly Moxham

Email: *****@xcellrecruitment.com.au
Call: 08 9248 2***
Additional information

• South of the River Location
• Immediate Start
• Great Team Environment