Executive Assistant

Company Overview
DocuSign helps organizations connect and automate how they agree. Our flagship product, eSignature, is the world’s #1 way to sign electronically on practically any device, from virtually anywhere, at any time. Today, more than a million customers and a billion users in over 180 countries use DocuSign to accelerate the process of doing business and simplify people’s lives.
What you'll do
We are looking for an engaging and results-oriented Executive Assistant to join our APJ organisation providing direct support to our Senior Director of Solution Consulting and Senior Director of Marketing in Sydney, Australia. As an Executive Assistant, you will play a pivotal role in keeping busy executives on track and ensuring important meetings are set and activities between departments and outside parties run smoothly and efficiently. Our ideal candidate is highly detailed, proactive and organised with a positive attitude. This person will act as the go-to person for questions regarding our team and will be responsible for a wide range of tasks from assisting with ANZ All Hands meetings, managing both internal and external requests from the Executives and supporting team events. A successful candidate will be proactive, extremely organised, personable and thrive in a fast-paced and exciting environment.
This position is an individual contributor role reporting to the Senior Director of Solution Consulting and Senior Director of Marketing.
Responsibility
Provide high-level executive support to the Senior Director of Solution Consulting and Senior Director of Marketing
Engage with executives to set daily schedules, important meetings and booking travel
Coordinate activities between departments and outside partiesSubmit expense reports, reviews and approves expenses as a delegate for the executives
Draft email correspondence and team communications on behalf of executives whilst partnering with the Comms team where necessary
Create and reviews simple presentations
Plan logistics of offsites
Manage alias and distribution list for both Senior Directors
Job Designation
Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
Positions at DocuSign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within DocuSign. DocuSign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
What you bring
Basic
3+ years of experience supporting Executives or Leaders within a high growth organisation
Preferred
Experience working for a SaaS Software company
Strong communication and organisational skills and ability to connect multiple teams across multiple geographic locations in a hybrid in office and remote environment
Expertise handling detailed work in an independent, and professional manner
Possess high level of integrity and exercise good judgement and discretion
The ability to handle multiple assignments simultaneously in time critical situations with an ability to prioritise work in a fast-paced environment
Excellent written and verbal communication skills; proficient using Google Suite
Ability to maintain productive work relationships and work collaboratively with legal area specialists, partners and other EA’s to resolve issues
Project management experience, including organising participants and preparing meeting materials
Life at DocuSign
Working here
DocuSign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what’s right, every day. At DocuSign, everything is equal.
We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you’ll be loved by us, our customers, and the world in which we live.
Accommodation
DocuSign provides reasonable accommodations for qualified individuals with disabilities in job application procedures. If you need such an accommodation, including if you need accommodation to properly utilize our online system, you may contact us at **************@docusign.com.
If you experience any technical difficulties or issues during the application process, or with our interview tools, please reach out to us at *****@docusign.com for assistance.
Applicant and Candidate Privacy Notice
Need help finding the right job?
We can recommend jobs specifically for you!
Click here to get started.