Executive Assistant

Job Description:At GHD, we don't just believe in the power of commitment, we live and breathe it every dayWho are we looking for?We're looking for an Executive Assistant to join our Delivery Phase Services (DPS) teamThe Executive Assistant will provide high-level administrative support to the Regional General Manager for Delivery Phase Services. In this diverse role you will also provide project administration support to the region.Working with an energetic and high performing team, this position offers a variety of work and will see you involved in a number of key areas:Regional General Management Support - Primary Function

• Provide professional, confidential administrative and secretarial support, including complex diary management and meeting scheduling
• Arrange national / international travel and travel-related activities
• Assisting with preparation of internal and external presentations and papers
• Coordination of credit card reconciliation

Leadership Team / Management Team Support

• Coordination of inputs for Weekly and Monthly leadership meetings
• Scheduling Project Review meetings, Market Leader meetings, and similar
• Scheduling and Coordination of Tender Review Group meetings

Region Administration & Events Facilitation

• Managing email distributions lists and MS Teams channel access
• Coordination of the monthly regional Newsletter
• Internal intranet site management
• SharePoint Administration and management of various confidential folders and SharePoint libraries
• Facilitation of regional events and functions, Leadership and Key Client meetings and other events as required.

What you will bring to the team:

• Typically, 7+ years relevant experience, where performance has met/exceeded expectations
• An active member of an Executive Assistant professional association
• Advanced computer literacy including MS Word, MS Excel, MS PowerPoint and SharePoint
• Exceptional interpersonal and negotiation skills
• Excellent written and verbal communication skills
• Sound judgement, lateral thinking and the ability to remain calm under pressure
• Ability to prioritise, multi-task, and meet deadlines
• Ability to build strong rapport with key stakeholders and retain a high level of confidentiality

Interested? Apply now.Contact - Michael Granville 08 6222 8570#LI-MG1GHD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.GHD embraces hybrid work arrangements to create a work environment focused on well-being, flexibility and productivity where GHD people can thrive, this supports the diverse needs of our workforce while balancing the benefits of remote working with the value of face-to-face collaboration in the office.About Us: Come together and make a meaningful impact.We bring our people together to create something bigger and solve some of the world's most complex problems. Come and experience the power of commitment and see strategy and ideas come to life when you join GHD.Let's drive real change.Our Pledge to You
At GHD, we don't just believe in the power of commitment, we live and breathe it every day.That's why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.See where your commitment could take you.
That's the #PowerOfCommitmentWho we are
GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.
The Power of Commitment is our brand promise. It's what makes us different. We are bound to our stated vision and determination to address humanity's most urgent needs: to make water, energy and urbanisation sustainable for generations to come.