Executive Assistant

Company description:

Department of Communities and Justice

Job description:

Executive Assistant

Location: Sydney district - Strawberry Hills with flexibility to work from other local offices within the district
Ongoing opportunity

Grade 5/6 - $93,295- $102,941 p.a. + superannuation
Flexible work practices including work from home, flexible working hours, 35-hour week and flex leave

Your role

The primary purpose of the role is to provide high quality secretarial, executive and administrative services to support the Executive District Director in managing their operation area across the Sydney, South Eastern Sydney, and Northern Sydney District.

The Executive Assistant will need to show initiative, proactively tracking, coordinating and ensuring resolution of tasks and issues to enable the best allocation of the Executive District Director's time and resources.

• Provide high quality and essential executive support and administrative services. Exercise discretion, initiative and confidentiality to support the executive's achievement of organisational objectives.
• Coordinate a range of correspondence to ensure that all business information is accurate and confidential.
• Use relevant technology to prepare documentation and presentation material to support business unit managers and directors.
• Screen, review and prioritise incoming telephone calls, emails, reports and electronic files to ensure the management of correspondence reflects the executive's priorities.
• Administer requests received into the Executive District Director email box.
• Maintain solid working relationships with key internal and external stakeholders to facilitate coordination of high-level meetings and travel arrangements. This contributes to the effective management of the executive's diary.
• Research, collate and summarise information and prepare a range of documentation as required to ensure the executive(s) and broader team are well prepared to make informed decisions.
• Maintain a system to track, monitor and follow up on outstanding actions, issues and correspondence to determine appropriate actions and ensure all deadlines are met.
• Contribute to the design, implementation and coordination of administrative practices, business systems and procedures to deliver the required outcomes of the executive(s), including where required finance and human resources.

Appointments are subject to reference checks and the following pre-employment checks:

• National Criminal History Record Check in accordance with the Disability Inclusion Act 2014
• Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012

If successful, the applicant would need to consent to a National Security Clearance.

Download the role description

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply - you do not need to meet every desired requirement for us to want to talk to you.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Apply now and join Australia's top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

1. Please provide an example where you've worked in an environment with tight deadlines and competing priorities and how you organised your work to achieve defined targets.

1. Please describe your experience in providing high level executive support to a senior executive, as well as multiple stakeholders i.e. other teams, managers or professionals, in a human services environment.

Applications close - 11:59pm, Sunday 19 May 2024

Got a question?

For more information about the role or what it's like to work for DCJ, please contact the hiring manager Elaine Thomson on 0418 975 ***

If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best, please contact Peter Luong on ************@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Interviews for this position will be held in January 2024.

For more information visit Your recruitment journey on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.