Executive Assistant

Are you an Executive Assistant based in Brisbane and looking for a new opportunity where you can support the CEO and wider Executive team?

The Company
Based in the heart of Brisbane city, this is an independent for-purpose organisation working to protect and improve waterways and natural asset health in Queensland; an integral part of our lifestyle and economy.
A small but growing not for profit who have a fantastic culture, a casual and fun environment where you will work alongside very passionate people with an extremely high engagement
Beautifully designed offices, a creative and supportive culture, and a busy and varied workload - this is an exciting and rare opportunity to gain experience!
Our purpose: lead the change that will deliver an environment for future generations to thrive.
An employer who are committed to creating a working environment where all staff recognise and support the rights and interests of First Nations People to lead desired outcomes for Country and Culture. We strive to ensure all our employees, stakeholders, and all persons associated with the activities of the organistion treat First Nations and their culture with dignity, courtesy and respect. The organisation comprises of a range of professionals with skills in science, engineering, project management, stakeholder engagement and business services.
The Opportunity
The Executive Assistant to the CEO works directly with the Chief Executive Officer and the Executive team to deliver outcomes and promote workplace practices consistent with the organisation's values. The role supports the CEO which involves providing confidential high-level executive and secretarial support including the production of documents and reports; collation of information for meetings, enquiry screening, electronic diary management, coordination of events, conferences, and travel.
Your responsibilities will include…

• Provide high level confidential executive support to the CEO, and the Executive Team
• Manage complex correspondence and redraft higher-level responses for, or on behalf of, the CEO
• Conduct background research and liaison with senior staff to ensure clarity and accuracy of outgoing communication from the CEO
• Prepare briefs and dossiers of external stakeholders and contacts, appropriately preparing and connecting the CEO
• Coordinate and manage Executive meetings, including all documentation, meeting preparation and collation and tracking of all actions and team meetings across the organisation
• Manage CEO diary appointments, scheduling and arranging meetings, coordinating travel arrangements, and scheduling and supporting meetings to facilitate effective business operations
• Prepare daily packs for the CEO and ensure all meeting notes are prepared in advance
• Complete adhoc tasks for other Executive and senior leaders as requested
• Providing additional support and duties as determined or directed by the CEO
• Collate and print papers required for board and committee meetings
• Prioritise and ensure that reports, business papers and correspondence are dealt with efficiently and promptly
• Liaise with Board Directors and committee members, ensuring they are connected to the internal contacts required
• Support and lead special projects/events/workshops when required including facilities projects and marketing events
• Assist with organising and running staff workshops, staff meetings, and annual retreats
• Organise annual Directors and Executive events
• Prepare meeting rooms for Executive and guest

Key incumbent requirements:

• Diploma or tertiary qualification in Business or Administration Management or relevant field
• Extensive senior administration and support experience
• High level communication and interpersonal skills including the ability to deal with sensitive and confidential matters
• Ability to participate as a member of a multidisciplinary team and develop and maintain effective working relationships with team member, clients, and members
• Proven understanding in organizational strategic planning and governance
• Previous experience in liaison with Board or Directors, advisory committees, and external advisory bodies
• Experience in the development and implementation of systems and procedures that will enhance the efficiency and effectiveness of the organisation
• Sound judgement, including demonstrated decision-making ability
• Ability to work autonomously and proactively
• High level prioritization skills with a high degree of attention to detail, time management with the ability to deliver quality work

What we offer
A diverse team of experts, who enjoy sharing knowledge and learning. Recognising and celebrating their employees and teams for affecting real and innovative change in our communities. We value integrity, collaboration, care, innovation, and courage. Some of our benefits include:

• Flexible working arrangements.
• Employee Assistance Program (EAP) to support your mental, financial, legal, and nutritional wellbeing.
• Annual professional development allowance.
• Annual private health insurance reimbursement.
• Annual wellbeing reimbursement.
• Salary continuance insurance.
• Annual staff retreat.
• Paid parental leave.
• Paid gifted leave during the end of year holidays

This is a great opportunity to join a fantastic organisation with a collaborative culture. This is a team where people support each other and work together to achieve great outcomes for the business.
If this sounds like the ideal role for you, please apply today!
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