Executive Assistant

About the Opportunity

The Executive Assistant will provide a range of timely high-level executive, administrative and project support services to Executive Management Team (EMT) within Justice & Immigration. This role will be responsible for the coordination of the EMT’s schedule to ensure the required relationships are established and maintained both internally and externally while making sure the specific requirements of the business are being met. This role will also support the scheduling and travel requests of the EMT.

What you’ll be doing 

• Efficiently manage and prioritise the executive's email correspondence
• Schedule and organise appointments, meetings, and events using Microsoft Outlook
• Plan and coordinate domestic and international travel itineraries for the executive
• Monitor and manage executive expenses, including reconciliation of receipts
• Review reports for completeness and consistency before presentation to the executive
• Attend and record minutes / action items during executive meetings
• Assist in managing and coordinating various projects
• Foster a positive and collaborative working environment

About you

You are a highly organized and detail-oriented individual with exceptional collaborative and interpersonal skills that can influence and interact at all levels within a matrixed environment. You have excellent analytical, research and problem-solving skills and can work autonomously to manage and deliver concurrent activities and initiatives. You are passionate and dedicated and demonstrate exceptional moral values in all that you do.

Your ideal skills & experience 

• Proficiency in Word, Excel, PowerPoint, Teams, SharePoint and Outlook for document creation, data analysis, presentations, and email management
• Familiarity with project management tools to assist in organizing and tracking tasks and deadlines
• Ability to multi task and adapt to changing priorities and environments
• Significant experience (5yrs+) as an Executive Assistant or in a similar administrative role (project manager, office manager, team manager)
• Willingness to grow and stay updated on relevant technologies and industry trends
• Relevant qualification in Business / Administration desirable but not essential

You do not need to match every listed expectation to apply for this position. If you like the look of the role, we’d love to hear from you.

This is a position of trust and responsibility and to support this we will conduct a thorough probity assessment, which includes a Federal police check as an essential selection component for this role.

Serco requires employees in this role to be fully vaccinated against COVID-19 to ensure the safety and wellbeing of our people. Please consider this requirement when submitting your application. 

About us – Serco & proud

At Serco, not only is the nature of the work we do important, but everyone has a vital role to play from caring for vulnerable people to managing complex public services. We are a team of 50,000+ globally and 14,000+ in Asia Pacific responsible for delivering essential public services in areas including defence, justice, immigration, healthcare, facilities management & citizen services. To learn more please visit www.serco.com/aspac

Why Join Us

• You’d be joining a company that delivers essential public services (in partnership with governments) that impact a better future for communities, & those in our care
• You’ll get to have an impact on how we do things: Enjoy being part of a driven team with a collaborative culture that values decision-makers & action.
• We Invest in you: Accelerate your career through our learning & development opportunities – think skills based training, defined career pathways & fantastic internal mobility opportunities across the group!

If you’re inspired to make a positive difference, apply now.

For any additional questions, or to learn more, please contact Shaleen Hindmarsh – Talent Acquisition Business Partner on +61 8 8432 2523

Serco’s values of Trust, Care, Innovation and Pride underpin everything we do. We are curious, creative and collaborative. Our people matter and make a difference every day. 

We seek and celebrate diversity and encourage applications from all backgrounds and cultures including Aboriginal and Torres Strait Islander people, LGTBQI+, veterans and people with disability. By joining Serco you will have access to Employee Networks led by colleagues who are passionate about diversity, inclusion and belonging