Executive Assistant

Position: Executive Assistant
Location: Subiaco, Western Australia
Salary Range: $70,000 - $80,000 AUD per year

Our client, a leading consultancy in migration services, is seeking a highly skilled Executive Assistant with native-level proficiency in both Japanese and English. This role is vital for maintaining the smooth operation of the company's functions and requires a dynamic, organized individual to support their Principal Migration Agent and Director.

Key Responsibilities:

• Manage and coordinate the schedules of the Principal Migration Agent and Director, including organsing meetings, appointments, and optimising their daily agendas.
• Prepare client agreements, documentation, and correspondence, ensuring accuracy, legal compliance, and adherence to company standards.
• Manage and organise client files, records, and databases, ensuring meticulous maintenance of all operational and client-related documents.
• Process incoming email correspondence from clients and stakeholders, maintaining proper filing and documentation.
• Attend meetings on behalf of the Director with industry stakeholders such as insurance, student accommodation, training, and education providers.
• Prepare and research reports on business performance and potential areas for business development.
• Provide comprehensive administrative support including managing office supplies and enhancing administrative processes to ensure office efficiency.
• Supervise other staff members, directing their work and acting as the first point of contact on behalf of the Director.

Requirements:

• Fluent in Japanese and English with native-level proficiency in both languages.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organisational skills with the ability to handle multiple tasks and prioritise effectively.
• Strong communication, interpersonal skills, and professionalism.
• Proficiency in Microsoft Office Suite and administrative software.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth within an innovative company.
• A supportive and collaborative work environment.

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience in both English and Japanese.
Additional information

• Perth location - Subiaco
• Must be fluent in English and Japanese
• Commence in 2 weeks