Executive Assistant | Fortitude Valley

Being part of The Y Queensland is to be part of a 160 year tradition, supporting the community through child care services, camping programs, community-focused programs including affordable housing and community centres, Youth development initiated, Vocational Schools and Fitness to name a few, we are committed to advocate diversity, social responsibility and inclusivity.

Our mission is simple: to empower children, young people and communities Australia-wide to build a just, sustainable, equitable and inclusive world, where every person can thrive in body, mind and spirit. We are now seeking an Executive Assistant to support our Chief Executive Officer on a Full-Time and permanent basis, based at our office in Fortitude Valley.

WHY THE Y?

At YMCA Queensland, we offer you more than just a job; we promise you a purposeful and fulfilling career where together we create a brighter, healthier future for our communities. If you are passionate about making a difference, we encourage you to become a part of something inspiring.

In addition to working in a truly inclusive culture where diversity is celebrated, we also offer the following perks:

• Add to your take-home pay with salary packaging of up to $15,900 per annum plus meal and entertainment salary packaging up to $2,600
• Free YMCA gym membership with no additional cost to attend a wide range of classes, including yoga, boxing, HIIT and more!
• Discounted rates at our childcare facilities, with a network of almost 60 centres across Queensland
• How about a staycation? Receive discounted rates at the George Williams Hotel in Brisbane CBD
• Enjoy discounted rates on selected healthcare
• Free online counselling sessions for employees and their immediate family through the Y's Employee Assistance Program
• Exclusive rates, discounts and lifestyle benefits through our Workplace Banking partnership
• Subsidised car parking when based at the Fortitude Valley office

ABOUT THE ROLE

This is an important and valued role working with the Chief Executive Officer in a position that relies on being a trusted advisor, maintaining confidentiality and engaging professionally with stakeholders at all levels in the organisation, including the executive team and the Board.

You will be responsible for:

• Provide executive support to the CEO including diary management, email management, travel, document management and general administrative and secretarial support.
• Maintain effective relationships with key contacts and relevant stakeholders and ensuring appropriate responses are provided and that clear and comprehensive details are taken and delivered.
• Schedule all board meetings, assist to prepare agendas and prepare minutes for approval and circulation
• Coordinate the administration of Board meetings and Board function including catering and room preparation
• Schedule and coordinate internal and external meetings; respond to meeting requests, ensuring the most efficient use of time by the CEO
• Effectively coordinate and follow-through of the activities and commitments of the CEO
• Proactively follow-through on behalf of the CEO, tasks delegated to ELT members and Directors and resolve issues or escalate as needed
• Coordinate the calendar of executive leadership meetings including the setting of agendas, keeping of minutes and follow-through of agreed actions
• Provide secretariat support for sub-committees of the Board, where required
• Comply with all legislative and licensing requirements relating to corporate governance
• Undertake projects as required
• Positively contribute to a culture of client service excellence and continuous improvement
• Maintain discretion and confidentiality in all internal and external relationships, engagements, and communications. Use a common-sense approach to the work and apply good judgement.
• Provide leadership and development to administrative support staff

ABOUT YOU

As a successful Executive Assistant to the CEO, you are a self-starter and able to use initiative to deliver high quality work and achieve results. You will be able to demonstrate and promote the Y Queensland's values and proactively contribute to the mission and the achievement of the Strategic Plan.

The ideal candidate will demonstrate:

1. Experience and high capability as an Executive Assistant to senior executives in a professional environment, and preferably can also demonstrate experience in contributing to the secretariat function to a Board or equivalent
2. Highly developed communication and interpersonal skills, both written and verbal communication and the ability to build and maintain positive and effective professional relationships
3. Ability to achieve results, including highly developed organisational skills, manage deadlines and competing priorities, solutions-focused, ability to adapt quickly to change and the ability to deliver a high standard of work
4. Experience and capability to manage corporate governance functions, such as reporting and compliance activities

We prioritise the safety and welfare of the children and young people in our care. A positive notice blue card is a mandatory requirement for all our staff members to ensure a secure and protective environment for everyone involved.

HOW DO I APPLY?

Please submit your resume and a cover letter outlining why you are passionate about contributing as an Executive Assistant and how your skills align with the responsibilities of this role.

We are an inclusive workplace and welcome people from all backgrounds to apply. We all belong at the Y!

Our Commitment

At The Y, we are committed to empowering all Children and Young People to feel safe and be safe, at The Y, in their families and in their communities. As such, we ensure that all of our candidates are appropriately screened (including police checks) to make sure that the right people are in the right roles. To learn more about our screening processes, click here to view our Safeguarding Children and Young People Policy:

https://ymca.org.au/about-us/safeguarding-children-young-people/safeguardingresources

The YMCA is an equal-opportunity employer and is committed to safeguarding children and young people.

Applicants are advised that it is an offence for a person disqualified or suspended from holding a blue card to commence or continue in regulated, child-related employment.