Executive Assistant, Impact Missions

About Us

Minderoo Foundation takes on tough, persistent issues with the potential to drive massive change. We incubate ideas, advocate for systems change and accelerate impact. We push the limits of what is believed possible.

Minderoo Foundation is proudly Australian, independent, forward thinking and seeks effective, scalable solutions. Through bold, collaborative, and selfless action, we seek to dismantle the systems that entrench inequality and advocate for a fairer future. 

Minderoo’s Impact Missions team responds to existential threats and time-sensitive urgent challenges, with a focus on issues that sit outside of the Focus Areas’ remit. Impact Missions operates with agility through a lean Development and Delivery team that will consider, test, and develop new concepts, and plan how Minderoo can make a strong contribution by delivering a partner-first model.

About the Opportunity

We are currently seeking an enthusiastic and experienced Executive Assistant to support our Executive Director Impact Missions.

You will actively contribute to a high-performing team and drive impact by working productively and efficiently, collaborating closely with other Focus & Enabler areas and Corporate Services as part of our matrix structure and championing our One Minderoo Culture. 

Your day to day will include:

• Management of EDs emails, ensuring volume is kept manageable, emails prioritised and tasks delegated accordingly. 
• Investigation and follow up of matters on behalf of the ED and where required, making decisions in their absence.
• Diary management utilising high levels of discretion and judgement to prioritise the ED’s commitments and resolving conflicts in a rapidly changing environment.
• Planning and coordination of often complex interstate and international travel arrangements booked well in advance to capitalise on cost savings and maximise time.
• Timely processing of financial transactions – Purchase requisition, purchase order, MediusFlow and FlexiPurchase.

About You

The successful candidate will be well versed in stakeholder engagement and will have previous work experience in a fast paced, agile environment, supporting a senior executive/s.

In addition you will have:

• Collaborating and influencing skills with demonstrated ability to build trust, serve as a team player and understand the value of interpersonal relationship building.
• Strong written and oral communication skills, seamlessly adjusting to different working styles and communicating effectively with all internal and external stakeholders.
• High level of discretion and confidentiality.
• Excellent time management to optimise schedules and make the best use of time and resources.
• Ability to remain calm under pressure, respond positively to change, and perform tasks with care and accuracy.  
• Advanced skills in MS office including Outlook, SharePoint, Excel, PowerPoint, and Microsoft Teams.

Next Steps

Please attach your resume and a cover letter highlighting your interest in this opportunity.

Applications close: Friday 24th May 2024

Please note we reserve the right to extend closing date and/or close applications early should a suitable candidate be identified.

Minderoo Foundation embraces Equal Opportunity and promotes diversity. We actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply.