Executive Assistant (Maternity Leave Cover, 12 Months)

Who we are
On any given day, 2.5 billion people globally use Unilever products to feel good, look good and get more out of life. Many of our brands are well-known, household staples and old-time favourites including Dove, Rexona, Lynx, Vaseline, OMO/Persil, Surf, TRESemmé, Continental, Ben & Jerry’s and Streets.
We have a long tradition of being a progressive, responsible business. It goes back to the days of our founder William Lever, who launched the world’s first purposeful brand, Sunlight Soap more than 100 years ago, and it’s at the heart of how we run our company today. In 2022 Unilever Australia & New Zealand became a Certified B Corporation™ (B Corp), joining a growing network of organisations committed to galvanising a stronger, more inclusive, equitable and regenerative economy for all.
A job at Unilever is a career made by you, with development opportunities, benefits and a working culture that embraces diversity and is pioneering flexibility. There’s no better time to join our team!
At Unilever ANZ, we have also embarked on something special: we are proud to be undertaking a 4 Day work week trial. This trial will see our staff retain 100 percent of their salaries, while working 80 percent of the time and delivering 100 percent of business outcomes. The Executive Assistant (Maternity Leave Cover, 12 months) role is designed to be fully functional in the 4-Day work week trial.
Job Summary
We are looking for a motivated Executive Assistant to provide executive level administrative support for top level executives by providing clerical support, arranging travel and correspondence, and diary management.
Role Responsibilities
Event Management. arrange conferences, workshops and special events for the team including venues, travel, entertainment etc.
Support Leadership Team in preparation and follow-up of LT meeting
Effective communication with external contacts at a senior level and organisations that involve the LT participation
All aspects of meetings held on site (e.g. booking of rooms, catering)
Prepare presentations as required
At beginning of every month, ensure Amex expenses are completed and sent to Accounts Department
Ensure all approvals completed within time frames for expenses on all relevant systems
Working knowledge of all Unilever's policies and procedures
Paying invoices for relevant suppliers
Raise purchase orders as requested by LT through Coupa and process invoices in Omniflow
Ad-hoc jobs for LT and assist other members of the department when the need arises
Organise domestic and international travel, accommodation and hire cars
Set up of new starters WL2's reporting to WL3's which includes all IT processes and arranging the laptop and phone
Accountabilities
Contributes to the effectiveness and efficiency of the work team by providing a high level of assistance and support in the diversified range of activities for the senior executives
Facilitates the effective operation of the work environment by: * relieving the senior executives of routine administrative tasks

• screening visitors
• maintaining records

Promotes efficient senior executives time management by: * arranging appointments, meetings, conferences, travel (both overseas and within Australia), departmental annual leave, managing excess leave accruals, diaries, etc

• ensuring attendance of the senior executives at meetings on schedule with adequate preparation and information

Promotes a teamwork environment by effectively liaising with senior staff and others on behalf of the senior executive, taking necessary follow-up action and preparing progress reports as required
Provides effective secretarial support by performing all general secretarial duties
Essential Experience
3+ years of secretarial experience, preferably cross-functional
Desirable
FMCG experience
What awaits you at Unilever
The core of Unilever’s culture is captured as Human, Purposeful, Accountable. You will be joining a dynamic, flexible, and inspiring work environment that truly cares about your wellbeing, values what you do and celebrates your success. This is your opportunity to be part of a purpose-led business and a global community where you can progress your career both locally and internationally. You will also benefit from amazing discounts on external company products, attractive employee referral reward program amongst other benefits.
This is a great opportunity to work within an iconic and global organisation. We have gained our reputation as one of the world's most admired employers by providing an environment where individuals can achieve their goals, both professionally and personally.
Make no mistake we expect a lot from our people as they do of us. So, if you can rise to the challenge, don't waste any time - apply now!
If you require reasonable adjustments for the application and recruitment process, please advise us on .
Unilever is an organization committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities.
This means we encourage people with all backgrounds to apply, including Aboriginal and Torres Strait Islander Peoples, Māori and Pacific Peoples, and people with disabilities. Interested in learning more, check out our Reconciliation Action Plan and Workplace Adjustment Policy on the Unilever webpage.
At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! We encourage you to advise us at the time of your application if you require any reasonable adjustment so that we can support you through your recruitment journey.