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Form of workAbout us
JOHNEX explosives offer a full range of commercial explosives and accessories to suit all types of blasting. Through our Australia wide manufacturing and storage facilities, we service our customers with our own fleet of transfer and delivery vehicles. JOHNEX explosives have become recognised as Australia's leading innovator in high-tech explosive technology with improved safety and user-friendly, cost-effective products. JOHNEX explosives prides itself as a reliable, fast moving explosives industry supplier and problem solver.
JOHNEX explosives is seeking an experienced, organised, and dedicated Executive Assistant to join our team.
This is a permanent role reporting to the Managing Director, tasked with providing a professional, responsive and comprehensive level of administrative support to the Senior Leadership Team (SLT) and head office operations.
The duties of the Executive Assistant role include:
- Managing Director calendar management
- Draft, review and send communications on behalf of the SLT
- Organising travel, accommodation and itineraries for the SLT
- Greeting visitors and delivering a professional level of service to our customers
- Answering phones, screening and directing calls to the appropriate person or department
- Taking notes at meetings, creating and preparing regular reports and agendas
- Organising various functions and events for the SLT and Head Office
- Maintaining organisation contact, employee lists and operating structure charts
- Leading the development and implementation of streamlined administrative processes.
- Overseeing the general office operations covering:
- managing providers of services including tenancy, security, parking, cleaning, consumables and supplies
- boardroom and in-office function set up, preparation for meetings and coordinating catering as required
- expense management including reconciling expense reports
- maintaining accurate and readily retrievable records of expenses associated with general office operations
Experience:
- Excellent communicator with proven experience in a similar role
- Intermediate to advanced proficiency in the Microsoft Office suite (Word, Excel, Outlook, PowerPoint)
- Aptitude for learning new software and systems
- Sound organisational skills with an ability to prioritise tasks and follow-up and drive outcomes in a timely manner.
- Proactive initiative and excellent organisational abilities.
- Self-motivated with the ability to work autonomously as well as collaboratively in a team environment
