Address $83,741-$94,253 plus 11% Superannuation
Permanent Opportunity
We are the City of Melbourne, a City of possibility and place to be bold and inspirational. We are rapidly transforming to meet the evolving challenges faced by a global city. With a vision of being a leading organisation for a leading capital city, our mission is to create positive impact for our community. Each day, we work with passion and purpose so that together we achieve incredible things.Together we Make the Difference How this position will Make the Difference to City of Melbourne… The Executive Assistant to the Director, Governance will provide accurate and efficient executive administrative support to the Director as this position is critical in supporting and partnering with the Director and broader Governance Branch Leadership team. The Executive Assistant to the Director, Governance is responsible for working with fellow team members to ensure operational requirements are met, correct procedures are followed and the service is developed to ensure continuous improvement within a service excellence environment. The incumbent completes all activities in a professional, efficient, confidential and courteous manner within a political, complex and multi-faceted organisational environment.
What you will bring…
Ability to demonstrate and display City of Melbourne Values – accountability, integrity, courage, respect for self and others, and striving for excellence.
Substantial experience in an administrative support delivery function with the ability to anticipate support needs and multi-task within a fast-paced, high volume and multi-faceted business environment.
High level communication skills with the ability to communicate and liaise confidently all levels of the business.
Sound experience to review and prepare documents to a high quality level which are fit for business purpose.
A relevant formal degree qualification or an equivalent level of training and experience, with an ability to apply advanced clerical/administrative skills.
Highly developed customer service skills and demonstrated ability to be professional, diplomatic, assertive, discrete, courteous and maintain confidentiality.
A strong pro-active approach applying initiative to independently manage workflow and apply sound judgment in making decisions with limited direction in a timely manner due to the nature of the business
Sound technology skills across the full suite of programs, the ability to learn and adapt to new technology systems and actively educate and support other users.
Proven ability to work independently and collaboratively within a team environment supporting productive relationships with people at all levels.
Ability to develop, implement and maintain sound systems and processes to drive efficiency across administrative functions whilst leading and educating others within a continuous improvement environment.
Proven ability to research and source relevant information, interpret and formulate recommendations or provide advice and independently participate in project related work.
By joining us, you will become part of a remarkable team who work in a constructive and inclusive culture to shape the future of this city. Together, we champion difference, celebrate achievement and recognise positive impact.
To view the physical requirements of this position, please see below under Position Information. As part of the online application form you are required to:
attach your resume
respond to the following application questions in a separate document which will form part of the application form:
Q1: What advice would you give to someone stepping into this role?
Q2: What EA skills are you working on now and why have you chosen these in particular?Q2: How do you manage your time effectively to ensure you are meeting deadlines and taking care of high priority items?Please address your covering letter to David Thompson, Director-GovernanceApplications will be accepted up until 11:45pm Wednesday 3 April, 2024.For further information about the position please contact: ***************@bigpond.com For those interested in working with us, the City of Melbourne offers a great range of benefits. If you have any questions, or for more information, please contact *******@melbourne.vic.gov.auCity of Melbourne conducts a safety screening process for all employees including a Police and Working with Children Check. For information about the broader collection and use of personal information by the City of Melbourne, please refer to our Privacy Policy
City of Melbourne is proud to be a workplace that champions diversity. Our commitment is for our people to be safe, included and supported so that they can be at their best. As an equal opportunity employer, we encourage applications from people regardless of their gender identity and expression, ethnicity, cultural background, sexual orientation, disability and age. We look for the right values, skills and knowledge to build our capabilities so that we can best deliver for our community.
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