Executive Assistant/Corporate Services Specialist

Executive Assistant/Corporate Services Specialist

Part Time 48 hours per Fortnight

Occuhealth is a fully comprehensive occupational health and hygiene consultancy that has been operating throughout Western Australia for 25 years. Occuhealth specialises in occupational hygiene, respiratory and ear plug fit testing, health surveillance services and forensic testing services. Our mission is to create healthier workplaces by becoming a centre of excellence for our clients and an employer of choice. Our company values are integrity, sustainably, accountability and innovation.

We are seeking a highly skilled and adaptable individual to join our dynamic team. This multifaceted position requires a unique blend of high-level executive support, financial acumen, and hands-on administration of operational tasks. The successful candidate will play a pivotal role in ensuring the smooth functioning of our offices and supporting the CEO in various capacities.

Responsibilities:

Executive Assistance:

• Provide comprehensive administrative support to the CEO.

• Conduct research, prepare reports, and compile data to support decision-making processes.

• Assist in the preparation of presentations, documents, and other materials.

• Take minutes and follow up actions from Management Meetings.

• Lead corporate projects, coordinating cross-functional teams to ensure successful project delivery

Financial Support:

• Assist in financial management tasks, including budget monitoring, expense tracking, and financial reporting.

• Analyse financial data and prepare reports for executive review.

• Collaborate with the CEO to develop financial strategies aligned with organisational goals.

Operational Tasks:

• Oversee day-to-day operational corporate activities.

• Implement and optimise operational processes to enhance efficiency.

• Troubleshoot and address operational issues promptly.

• Manage and troubleshoot office technology, including hardware, software, and communication systems.

• Collaborate with IT teams to implement improvements and upgrades.

• Develop and update corporate policies related to office operations, whilst ensuring compliance.

• Identify and assess potential risks, together with risk mitigation strategies.

• Manage Insurance policies, renewals and claims

• Contract management - Negotiate, renew and coordinate service contracts for service delivery, financial and legal implications.

• Manage the Sharepoint site, with document control

• Support tender submissions with corporate and WHS documentation requirements

• Drive content for marketing campaigns and monitor agreed action plans

• Follow up on Strategic and Operational plans.

Qualifications:

• Proven experience as an Executive Assistant, Corporate Services Specialist, or similar role.

• Strong financial acumen with experience in budgeting, financial analysis, and reporting.

• Backend Sharepoint knowledge and experience would be highly regarded.

• Excellent project management skills with a track record of successful project delivery.

• Proficient in using financial software and advanced level of using office productivity tools such as Microsoft various products.

• Exceptional organisational and multitasking abilities and the ability to work under pressure.

• Strong communication and interpersonal skills.

• Ability to work independently and collaboratively with various teams across the organisation.

• Work Health and Safety knowledge and or experience would be considered beneficial, but not essential.

Schedule:

• The role is 24 hours per week.

• There is flexibility as to when the hours are worked.

• This role may be requested to support the Work Health Safety function.

Note: The company is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.