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Salary- APS 4: $70,166 - $78,923; APS 5: $78,928 - $88,655 (plus 15.4% super)
- Belconnen office location; hybrid model of working from home/office
- permanent and temporary positions; full-time or part-time hours
Successful applicants can work either full-time or part-time hours from our office located in Belconnen, although a hybrid model of working from home and the office applies.
About the roles
These positions will support ABS Senior Executive Service (SES) officers in managing and organising their day-to-day operations, liaising with a range of stakeholders, both internal and external to the ABS to achieve the desired outcomes.
We are seeking confident, motivated and professional Executive Assistants who can manage short and often conflicting deadlines while providing high-level administrative support with limited supervision. These positions require liaison and negotiation skills, and well-developed written and verbal communication skills. Decision making ability and attention to detail are essential.
As the first point of contact for SES officers, you will maintain high standards of professionalism and build strong relationships with key stakeholders. The successful candidates will need to be well organised, work well in a team and independently and be able to deliver quality outputs within short deadlines.
Responsibilities include, but are not limited to:
- coordinating aspects of the SES officer’s day-to-day work schedule including managing their diary, telephone, and email; monitoring current and emerging priorities to ensure deadlines are met
- undertaking administrative tasks such as travel arrangements, financial reconciliation of credit cards and invoice acquittal
- coordinating meetings and events, including bookings, setting up and collating and circulating papers, briefs and presentations.
- broader divisional support, such as coordinating input and responses to corporate requests
- supervision of lower level employees and responsibility for managing staff performance, allocating work and identifying opportunities for on-the-job training
- secretariat activities
- drafting papers, briefings, correspondence and presentations.
To be suitable you should have most or all of the following skills, qualities and experience:
- strong written and verbal communication skills, including precise attention to detail
- a high level of professionalism, discretion and interpersonal skills
- strong initiative in anticipating the needs of your Senior Executive Service (SES) officer and developing a sound understanding of their work program and role in the ABS
- sound judgement and self-management to deliver quality outputs within tight deadlines and confidence to escalate issues when necessary
- well-developed technical skills, including the ability to use a range of IT systems such as Microsoft Office and video-conferencing platforms
- ability to work as an effective team member who communicates with colleagues and stakeholders providing a results-oriented service.
You will need to submit a written statement (of no more than 450 words) with examples demonstrating how you have the skills, qualities and experience required for these roles.
Note: if you wish to apply for both the APS 4 and APS 5 levels you will only be required to submit one statement, pitched at the APS 5 level.
For further information about these positions, please contact: Andi Thompson-Smith, or (02) 6252 5013.
Applications close at 11:30 p.m. AEDT on Wednesday 14 February 2024.
