Executive Support Officer

Advertised Vacancy Number: DOE689488

This is a nine (9) month fixed term, full-time position commencing ASAP

Professional Benefits

• 11 percent employer contributions to superannuation
• More than 20 days of other leave, including sick leave and carers’ leave

The Role and our Branch

The Strategy and Policy division is seeking to recruit a dedicated and enthusiastic Executive Support Officer to join the Public School Accountability directorate. The directorate conducts Statewide reviews of Public Schools to provide assurance that schools are operating effectively and delivering high quality education to their students.

We encourage all applicants with diverse professional experiences to apply.

The successful applicant will possess a strong disposition to work in a collaborative and highly confidential team environment and be committed to building effective working relationships.

Experience in the delivery of administration support services, including the ability to provide Executive Support to senior managers and directorate staff is vital. The successful applicant will have strong written and verbal communication skills and the ability to prepare and coordinate correspondence and internal documentation. Coordination of extensive travel and accommodation, scheduling of appointments and support of human resource activities and financial matters across the directorate are key priorities for this role.

Experience in applying sound customer service principles and practices and excellent interpersonal skills are critical and will be required in the oversight of visitor coordination and meetings.  The successful applicant will have a strategic and solutions focused approach to problem solving and management of priorities.

Cultural Diversity

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Your written application will be assessed against the following Selection Criteria:

1. Demonstrated knowledge of and considerable experience in the delivery of administration support services, including the ability to provide Executive Support to senior staff.
2. Demonstrated well developed computer skills, including the ability to operate customised software, and develop and use databases, spreadsheets and human resource information systems.
3. Demonstrated skills in human resource management activities and understanding of human resource policies, procedures and legislation.
4. Demonstrated sound financial management skills with the ability to administer and report on financial systems and budgets, monitor expenditure, acquit credit card purchases, raise purchase orders and process payment vouchers.
5. Demonstrated sound verbal, written and interpersonal communication skills with the ability to prepare correspondence and meeting notes.
6. Demonstrated sound research, conceptual, analytical and problem solving skills with the ability to use initiative to identify priorities, meet conflicting timelines and contribute to strategic operational planning.

All inquiries are welcomed

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.

Your application should include:

• A three (3) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
• A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4***.

If you are having difficulty submitting your online application, please phone (08) 9264 86***for assistance.

Eligibility and Training Requirements

Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy
• complete the Department’s induction program within three months of commencement
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement
• complete any training specific to this role required by Departmental policy
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Wednesday, 10 April 2024.

Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.   

APPLICATIONS MUST BE SUBMITTED ONLINE 

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.