Address
Form of workAre you a motivated, detail-oriented, and Experienced Administration Professional ready to further excel in your career? Do you thrive in a fast-paced environment and always look to go above and beyond in any job? If so, we have an exciting opportunity for you! We are excited to announce an opportunity for an Experienced Administration Assistant to join our team and collaborate closely with our Design Principal and assist our Executive Assistant. Design Australia Group is looking for someone who not only is genuinely eager to contribute to the operations of our office, but also flourishes in a team environment and wants to come to work because they love what they do!
About Us: Design Australia Group
Design Australia Group is a leading design firm specialising in residential & commercial building, interior, and landscape design. We take pride in delivering innovative and captivating designs that exceed our clients' expectations. As we continue to grow, we are seeking a dedicated Experienced Administration Assistant to join our creative and dynamic team. Our team is as important as our clients, promoting creativity, growth and support whilst also encouraging that there is no ‘I’ in the word ‘TEAM’.
Experience & Skillset
- Experience as a strong Administrative Assistant – Not industry specific, however advanced in all aspects of Administration.
- Strong organisational skills with the ability to prioritise and be process driven.
- Tech Savy with advanced computer knowledge; including Microsoft Office 365 Suite, Google Suite, knowledge with Xero and web-based platforms inclusive of Zoom and Teams.
- Excellent verbal and written communication skills.
- Highly effective management of email correspondence and thoughtful coordination daily business essentials.
- Prompt with a dedicated work ethic and performs well under pressure.
- Mature mind that is inquisitive, quick learning and forward thinking.
- Professionalism to confidently liaise with clientele, team members, industry authorities and potential customers.
- A positive and supporting team player who takes pride in work and self by
- Pleasant, confident, and tactful telephone etiquette.
- Current driver’s license (though car is not essential - we are close to public transport and Gold Coast Light Rail).
Tasks & responsibilities
- Report directly to the Executive Assistant and assist with various daily operational requirements – flexibility and adaptability is a must.
- Support the Executive Assistant in planning and organising company events and meetings.
- Liaise with staff and process numerous requests for efficient workflow of projects.
- Manage and process high volume email enquiries, project requests and job orders.
- Manage daily correspondence whilst effectively supporting our Design Principal with flow of projects.
- Assist with schedules, appointments, and correspondence where applicable.
- Provide timely job updates to departments and clients when suggested.
- Utilize our CRM System Karbon for job management and data entry.
- Prepare fee proposals and process completed work orders through Xero Accounting Platform.
- Generate reports, registers, spreadsheets, and planning schedules where applicable.
- General various clerical duties.
- Prepare and issue letters/documentation as needed and requested.
- Preparation of departmental reports, memos and meeting minutes.
- Act as the first point of contact for customers and clients in a face to face and telephone manner. Delegating queries where applicable.
- Schedule client and industry liaison appointments where requested.
- Maintain upkeep of our Office to a professional, clean, and optimum standard..
To apply, send your resume highlighting in an upbeat cover letter showcasing your experience and qualities and why you would be the perfect fit for the role. We kindly request to refrain from sending applications via direct email or making follow-up calls. Rest assured, if your application is successful, we will be in touch with you. We appreciate your investment in applying for the role and look forward to meeting!
