Festival Event Coordinator

Summary:
Reporting to the General Manager – Marketing & Product, the Festival Event Coordinator will support the marketing & product team coordinate the efficient and cost-effective delivery of all customer-facing onsite experiences. This is a new role and a 12 month contract position.
Responsibilities:
Provide a high level of administration support to the General Manager – Marketing & Product and occasional support to the Planning and Operations team.
Support the execution of the following aspects of all Kicks Entertainment Projects (but not limited to): sponsorship activations, VIP product areas, accessible onsite areas and patron management, décor and signage coordination and delivery.
Support the Planning and Operations team with event planning, operations compliance, tour logistics and database management as required
Maintain an efficient filing and budgeting system to ensure quotes are stored and logged correctly.
Assist with maintaining the project timelines (meetings, action points, and deliverables) to ensure each project is on track to meet its delivery date.
Coordinate with key stakeholders within the sponsorship, VIP, accessibility and décor teams to ensure their personal and team requirements are met onsite (accreditation, travel, accommodation and welfare)
Coordinate with key stakeholders within the sponsorship, VIP, accessibility and décor teams to ensure their onsite deliverables are logged, delivered, received and executed to enable efficient onsite set up.
Qualifications:
2+ years’ experience in event coordination
Proven background with high level operations administration tasks
Proactive nature, with the ability to ensure actions are completed within the agreed timeframe
Excellent Microsoft Excel and Google Sheets skills
Ability to effectively coordinate and collaborate across a flat organisational structure
Excellent attention to detail
Exceptional oral and written communication
Ability to work under pressure, multitask, and prioritize daily tasks
Proficient IT skills, including Microsoft Office, Google doc and Asana
Tertiary qualifications in Commerce, Arts or Event Management would be preferred but not mandatory
Experience in event or entertainment industry would be a plus