Fleet Officer

Position Title Fleet Officer
Employment Type Permanent Full Time
Location Box Hill Hospital
Award Classification Administrative Officers (10) Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025 - Admin Officer Gr 02
Hours (per fortnight) 80Applications from Recruitment agencies will not be accepted
The successful applicant to this position will be required to undergo a pre-employment Police Check.
Position SummaryFleet OfficerPerm Full Time | Monthly ADO * Box Hill with Work From Home Arrangements

• Work with a dynamic innovative team

Eastern HealthEastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services, including maternity, palliative care, mental health, drug and alcohol, residential care, community health and state-wide specialist services to people and communities that are diverse in culture, age, socio-economic status, population and healthcare needs.About the role

• Support Eastern Health Fleet’s strategic direction and initiatives;
• Manage and support the current use of vehicles while focusing on their effective and efficient utilisation;
• Monitor and Report on fleet telematics, performance indicators, standards and benchmarks and prepare regular financial and statistical reports for the Executive;
• Manage and maintain paper and computerised fleet management records including vehicle utilisation history, system documentation, accident and insurance reports, correspondence and all other project matters;
• Manage and maintain the register of fleet users and support in users training and to resolve all their queries including statutory requirements if any in a timely manner;
• Under the direction of both the Director Asset Management and Vehicle Fleet Manager implement work methods, emergency/accident breakdown procedures, fuel administration and guidelines to improve the efficiency of the fleet’s utilisation;
• Support in the invoice process for Fleet in accordance with established procedures and guidelines;
• Assist in the development of Eastern Health’s Asset Management Accountability Framework (including providing input into the Fleet’s Asset Management Plan);
• Co-ordinate, in conjunction with department, scheduled maintenance, routine repairs and accident repairs for pool vehicles;
• Ensure all damage is reported to the Insurer, all paperwork completed and vehicles returned in roadworthy condition;
• Support department heads with vehicle selection with VicFleet leases;
• Support the timely disposal of owned and leased vehicles and their replacements with VicFleet;
• Provide reporting on Greenhouse emissions to the Environmental Sustainability Committee and for the annual sustainability report;
• Support and manage the review of internal and external courier usage within Eastern Health;
• To undertake any other ad-hoc duties/responsibilities relating to fleet asset management as requested by both the Director of Asset Management and Vehicle Fleet Manager.

About youTo be successful in this role you will possess:Essential

• Knowledge of operations of a large vehicle fleet including working with motor vehicle dealerships and repairers;
• Demonstrate the ability to use computerised fleet management systems or equivalent;
• Ability to prepare reports, correspondence and financial and statistical information;
• Ability to prioritise and manage multiple tasks, utilising time management skills, with an ability to work to a deadline;
• Good interpersonal and telephone skills;
• Effective communication skills, both written and oral;
• Demonstrate customer service focus;

Desirable

• Relevant Diploma / Bachelor degree or higher
• Proficient Microsoft Power App and Power BI

Please refer to the attached position description for further details of the role.Vaccination against infectious disease is a mandatory requirement of this role. An offer of employment is conditional on you providing evidence that you are currently vaccinated against COVID-19 with booster & Influenza, prior to commencing employment.What we offerEastern Health offers a variety of fantastic Employee Benefits, view the extensive range !

• Diverse and engaging career opportunities
• Friendly & supportive team
• Flexible working hours
• Salary packaging options
• Career progression in our teaching hospitals

Next StepsIf you believe you have the ability to make a difference in this rewarding industry, apply today!Please note:

• All applications must be submitted online via E-Mercury
• All appointments are made subject to a satisfactory Fit2Work Check, where preferred candidates will be required to complete a Criminal History Check at the expense of Eastern Health.
• You must have Australian work rights to apply for this position.
• Recruitment agency applications will not be accepted.

Eastern Health is a child safe organisation, committed to promoting the wellbeing and cultural safety of Aboriginal children, children with disabilities and all children in their diversity.Eastern Health is committed to creating a diverse and inclusive environment that welcomes and values all people. We recognise that diversity is essential in ensuring Eastern Health provides the best service to its consumers.Aboriginal and Torres Strait Islander peoples, women, those from the LGBTIQ+ community, people living with disability and those from a culturally and linguistically diverse background, are strongly encouraged to apply. Those seeking support in submitting an application are welcome to contact the hiring manager listed or feel free to contact the .For additional resources for Aboriginal and Torres Strait Islander applicants click here:Values in Action: Respect for all | Safe always | Partnering in care | Learning and improving every day**Please note applications will be screened upon receipt and advertising may close prior to the closing date.**
Contact Person Chee Woo
Contact Number (04) 1910 9478
Contact Email cheechiang.woo@easternhealth.org.au
Closing Date 16/05/2024
Position Description EH Fleet Officer PD - v1.02.pdfApplication Guide
SharePlease note that this position will close at 11:45pm on the closing date.
Please ensure your application is added before this time as we do not accept late applications.