AddressThe Company:
Looking for your next challenge - bring your receptionist and office expertise to this rapidly growing company. We are looking for a professional applicant to . provide first line contact with our customers, suppliers and visitors, both face to face and on the telephone, booking appointments and answering queries and providing clerical support.
This well established company provides storage systems, mobile shelving, display shelving, furniture solutions, etc for several different industries nationally, including education, libraries, business, councils, through to large scales healthcare storage solutions for leading hospitals.
You will be the first impression of our company stationed at the front desk - greeting suppliers and clients, answering phones, filing and general admin duties.
This role is office based and includes controlling incoming phonecalls in a professional manner, with the ability to handle 5-10 lines ringing simultaneously. Good knowledge on who in the business to put the calls to to ensure client gets the fastest answers and a good experienc when ringing IntraSpace.
It is essential that all applicants have previous administration / receptionist experience together with excellent working knowledge of the Microsoft Office 365 suite (excel, word, outlook).
Experience with Netsuite would be advantageous, and good IT skills to assist other team members would greatly assist.
Experience as a superior organiser and strong time management skills, speed, memory, client care and accuracy are essential.
Your responsibilities will include:
- Answering of incoming phone calls.
- Daily administration and reception duties
- Data entry, including accurately and efficiently recording information both electronically and physically, with attention to maintaining confidentiality.
- Maintaining supplies inventory by checking stock (Uniform/PPE/stationary/kitchen) determining inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Coordinating and undertaking booking of travel, events and meetings as required.
- Prepare, monitor, and maintain all office meeting areas ahead of, during, and after meetings
- Ad-hoc office administration tasks, including running errands, (e.g., mail/bank deposits etc.) as directed by manager.
- Support to on-road sales-persons.
Skills & Experience
- A high level of energy and drive;
- Excellent communication skills and telephone presence;
- IT knowledge and experience - intermediate to high experience
- 2+ years in a similar role.
- Meticulous attention to detail.
- Highly organised and able to manage multiple tasks simultaneously
- Proficient IT skills in Microsoft Office 365 Outlook/Sharepoint
Culture:
- This is a business focussed on meeting and exceeding our client's needs. Customer first - always.
- This role offers an exciting challenge for an experienced person that wants to excel! Thank you for reading the advertisement...
- Please note that your application will be handled with strict confidentiality.
Hours: Normal hours are 8:00am to 4:30pm Monday to Friday.
We look forward to receiving your application and CV.
Note: only applicants with the above mentioned experience will be considered
Website: intraspace.com.au
