Hr Administrator

Melbourne Girls Grammar is seeking a motivated and highly organised HR Administrator to join the MGGS Human Resources Team on a fulltime basis. Reporting to the HR Manager, the successful candidate will support the effective operation of the HR function by undertaking administration tasks both daily and cyclical to support the team deliver responsive HR advice and solutions and exceptional employee experiences.

This role would suit an early career graduate, with around 2-3 years of experience in a relevant HR role. As part of the Principal’s Office, the HR Administrator will work within a professional, warm and supportive team. The position will assist the HR Manager and HR Officer with the management of:

• Human Resources administration tasks (emailing, filing and records maintenance)
• High volume data entry (database, word and excel processing)
• Fast-paced recruitment and onboarding
• Critical compliance projects
• Research and auditing
• Regular and ad hoc HR projects
• Managing HR email inboxes

This role combines high volume administration work with exposure to a complex and fast-paced Human Resources environment. We are seeking high performing candidates who can both maintain focus and attention to detail throughout repetitive work, and engage in and seek out opportunities to learn and build on their professional skills. Candidates who can demonstrate an understanding of the critical importance of compliance in the workplace will have an advantage.

The HR Administrator will not only be polished, friendly and warm in their demeanour but will show strong initiative and exercise a high level of confidentiality and discretion as a part their day-to-day tasks. They will be naturally collaborative and keen to support and streamline administration systems to be as efficient as possible.

As a valued member of the HR Team, you will be exposed to extensive on the job training and professional learning opportunities, all within a high-performance culture. If you are seeking a supportive environment to take your next steps into HR professional practice, then this may be the role for you.

Key Selection Criteria include:

• High level attention to detail and strong administration skills to complete tasks quicky and accurately.
• Strong digital literacy skills including Microsoft Office (Excel, Outlook, Word, Teams), HRIS database etc.
• Excellent organisational, analytical and problem-solving skills.
• Well-developed communication and inter-personal skills – face to face, email and in telephone contact – with customer service, cultural awareness, sensitivity and understanding which build and maintain effective and positive working relationships with immediate supervisors, colleagues and key stakeholders.
• Ability to work well under pressure, meet deadlines and work with minimal supervision on several simultaneous projects.
• Ability to disseminate important information/instructions in ways that make it easy to understand and follow.
• Demonstrated ability to work as a part of a team and provide consistently high-level service and initiative.
• Ability to discuss and resolve problems amicably with tact and diplomacy.
• Proven ability to maintain the confidentiality of sensitive information and adhere to high ethical standards.

Benefits of working at MGGS

Alongside opportunities for educators, we offer a broad array of professional support roles for individuals motivated to join our values-based community and make a difference in the lives of our Grammarians. Careers at Melbourne Girls Grammar provide opportunities for high performing individuals to thrive within an environment that values lifelong learning and progression.

Employees at Melbourne Girls Grammar have access to an extensive array of professional benefits:

• Staff discount on academic tuition fees.
• Access to the Artemis Centre for personal wellbeing activities including a gym, yoga, Pilates, and swimming.
• Extensive professional learning opportunities throughout your career.
• Access to an Employee Assistance Program that provides a range of personal and family benefits.
• Generous parental leave, annual leave, and personal leave conditions where eligible.

If you are looking to work in a leading organisation, and you feel you would be a good fit for this role, please view the Position Description for details about the role, including key responsibilities.

Interviews will take place onsite at the Merton Hall Campus, 86 Anderson Street South Yarra VIC 3141.

Employment with Melbourne Girls Grammar is subject to adherence to school policies including the Child Safety Policy, Child Safety Code of Conduct and Child Safety Statement as listed below.

Child Safety Statement: Melbourne Girls Grammar

• As MGGS staff, volunteers, contractors, and any other members of our school community involved in child-connected work, we are responsible for supporting and promoting the safety of children.
• We are committed to the safety, participation and empowerment and protecting of all children / students in our care and adhering to our Child Safety Policy.
• We are committed to providing a child-safe and child-friendly environment, where children and young people are safe and feel safe and are able to actively participate in decisions that affect their lives.
• We have zero tolerance of child abuse and are committed to the protection of children from all forms of child abuse and all allegations and safety concerns will be treated very seriously and consistently with our robust policies and procedures. Our policies and procedures will provide the name and contact details of staff who have specific responsibilities in relation to child safety and who may receive reports of suspicion of child abuse. Child abuse includes sexual offences, grooming, physical violence, serious emotional or psychological harm, serious neglect and a child’s exposure to family violence.
• We have legal and moral obligations to contact authorities when we are worried about a child’s safety, which we follow rigorously.
• We are committed to preventing child abuse, identifying risks early and removing and reducing these risks.
• We have robust human resources and recruitment practices for all staff and volunteers.
• We are committed to regularly training and educating our staff and volunteers on child abuse risks. We support and respect all children, as well as our staff and volunteers.
• We are committed to the emotional, physical and cultural safety of all children and to providing a safe environment for their learning.
• We are committed to promoting the cultural safety and participation of Indigenous children, young people and their families.
• We have specific policies, procedures and training in place that support our leadership team, staff and volunteers to achieve these commitments.

How to Apply

Applicants must hold or prior to commencing employment, be willing to obtain a current and valid Victorian Working with Children’s Check (Employee Type). All applicants are subject to reference and identity checks, and verification of Working with Children Check Card as part of the recruitment process

Applications close: 5.00pm Friday 23 February 2024