AddressBrief overview of the role
Euromonitor International is looking for an experienced HR Office Manager with ideally HR experience for our Sydney office. You will be highly organized, approachable, self-motivated with excellent attention to detail. You'll need excellent communication and interpersonal skills, as the ability to build relationships with multiple stakeholders globally will be the key to your success.
Work schedule: Permanent Part time role, 3 days work week.
Key Responsibilities
HR & Payroll
- Ensuring the HR Database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual
- leave and recording of sicknesses and other leave.
- Ensuring electronic and paper-based personnel files are maintained and filing/archiving is completed in a timely manner.
- Ensuring all payroll instructions are prepared and logged in time for the monthly payroll
- run and submitted, for example; contractual variations, new starters,
- leavers, contractual benefits and staff benefits.
- Be the primary contact for queries on the HR related queries.
- To provide an effective Human Resources administration service relating to the employment
- lifecycle (on-boarding and induction, appraisal and staff development, and leaver administration).
- Providing day to day advice to Line Managers and Employees on general HR related queries, requests and policies and procedures, escalating more complex issues to the HR Director, APAC
- Assisting in formal meetings, such as employee disciplinaries and grievances undertaking such tasks as may be required by the HR Director, APAC.
- Liaise with talent acquisition partners based in APAC in the creation and/or review of positions including advising on employment conditions, job design and position description development.
Office Management
- Review of corporate secretarial compliance function including ASIC annual statements, address changes, registrations and deregistration, incorporating companies/new entity set-ups
- Building and facilities management (Liaise with vendors on maintenance and service agreement renewals) - cleaners, soft phone system, lighting, aircon, indoor plants, pest control, fire alarm, printers.
- Office supplies administration - Business cards, locker and door keys, fruit, cleaning supplies and stationery.
- Ownership of all Health & Safety matters, including appropriate provision of fire wardens and first aiders.
- Ownership of supplier relationships and liaising with the finance team in collating their invoices and that they are paid on time
- Ensuring procurement guidelines are followed and securing the best offer when procuring new equipment/supply requirements or others
- Responsible for office expenses and ensuring all office invoices paid via our corporate credit card are submitted to our finance team
- Coordinating with IT on all office equipment and ensure smooth running of IT systems
- Managing the office floor plan and ensuring staff workstations are set up correctly to minimize risk of injury.
- Organizing office events and gatherings (as required).
- Managing all incoming and outgoing post and deliveries.
