Junior Admin Assistant

Junior administration assistant required for office of busy local construction company

Your new company 

Hays has partnered with a locally owned and operated construction firm seeking their newest recruit. We are looking for an enthusiastic Junior Administrator with around one year of experience in a similar role. This role would be suitable for a recent business administration traineeship graduate or school-leaver with some office-based experience. 

Your new role 

• Undertake general administrative duties, including but not limited to answering telephones, taking messages, addressing email enquiries, answering queries, sorting invoices and purchase orders and preparing for payment approval. 
• Provide first point of contact for visitors, ensuring that they receive excellent customer service at all times.
• Provide administrative support for staff and managers, including tasks such as filing, typing, copying, scanning and printing.
• Assist with accounts payable and receivable processes
• Assist with the payroll functions as required, including collating documentation, timesheets etc. and inputting data 
• Undertake data entry duties, including accounts into Xero, and maintaining and accurately updating information on spreadsheets and databases.
• Assist Office/Finance Manager with monthly reporting.
• Monitor and order stationery supplies and other office consumables.
• Manage all aspects of incoming and outgoing mail.
• Manage digital and hard copy filing and archiving
• Ensure that the office and kitchen areas remain neat and tidy
• Ensure all procedures are implemented in full and report any discrepancies to the Office & Finance Manager.
• Undertake other duties as directed.

What you'll need to succeed 

• Ability to provide excellent customer service, with an excellent telephone manner, with good verbal and written communication skills 
• Good computer literacy skills, including knowledge and experience with Microsoft Office programs and accounting and payroll software
• Previous experience working in an administrative or office environment
• Ability and willingness to follow instructions and procedures
• Demonstrated attention to detail and good multitasking skills
• Willingness to work effectively as a part of a busy team, be well presented and demonstrate enthusiasm for the job, even under pressure
• Ability to prioritise work tasks, meet deadlines, seek guidance when required, but work with minimal supervision
• Punctuality, reliability and willingness to be flexible
• Demonstrated ability to maintain accurate and confidential records
• Current Driver's Licence and own vehicle.

What you'll get in return 

• An unmatched level of support, learning and development opportunities
• Fantastic culture, work with a great team
• Permanent role
• 4pm finish!

What you need to do now 

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Olivia now on 08 8943 60***or email ***********@hays.com.au

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.