Job description
Junior administration assistant required for office of busy local construction company
Your new company
Hays has partnered with a locally owned and operated construction firm seeking their newest recruit. We are looking for an enthusiastic Junior Administrator with around one year of experience in a similar role. This role would be suitable for a recent business administration traineeship graduate or school-leaver with some office-based experience.
Your new role
Undertake general administrative duties, including but not limited to answering telephones, taking messages, addressing email enquiries, answering queries, sorting invoices and purchase orders and preparing for payment approval.
Provide first point of contact for visitors, ensuring that they receive excellent customer service at all times.
Provide administrative support for staff and managers, including tasks such as filing, typing, copying, scanning and printing.
Assist with accounts payable and receivable processes
Assist with the payroll functions as required, including collating documentation, timesheets etc. and inputting data
Undertake data entry duties, including accounts into Xero, and maintaining and accurately updating information on spreadsheets and databases.
Assist Office/Finance Manager with monthly reporting.
Monitor and order stationery supplies and other office consumables.
Manage all aspects of incoming and outgoing mail.
Manage digital and hard copy filing and archiving
Ensure that the office and kitchen areas remain neat and tidy
Ensure all procedures are implemented in full and report any discrepancies to the Office & Finance Manager.
Undertake other duties as directed.
What you'll need to succeed
Ability to provide excellent customer service, with an excellent telephone manner, with good verbal and written communication skills
Good computer literacy skills, including knowledge and experience with Microsoft Office programs and accounting and payroll software
Previous experience working in an administrative or office environment
Ability and willingness to follow instructions and procedures
Demonstrated attention to detail and good multitasking skills
Willingness to work effectively as a part of a busy team, be well presented and demonstrate enthusiasm for the job, even under pressure
Ability to prioritise work tasks, meet deadlines, seek guidance when required, but work with minimal supervision
Punctuality, reliability and willingness to be flexible
Demonstrated ability to maintain accurate and confidential records
Current Driver's Licence and own vehicle.
What you'll get in return
An unmatched level of support, learning and development opportunities
Fantastic culture, work with a great team
Permanent role
4pm finish!
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Olivia now on 08 8943 6009 or email olivia.kent@hays.com.au
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #2845317