Office Manager

Company Overview:Equinor is an international energy company committed to long-term value creation in a low-carbon future. Our purpose is to turn natural resources into energy for people and progress for society. Our portfolio of projects encompasses oil and gas, renewables, and low-carbon solutions, with an ambition of becoming a net-zero energy company by 2050. Headquartered in Stavanger, Norway, Equinor is the leading operator on the Norwegian continental shelf. We are present in around 30 countries worldwide.Job Description:We are seeking an experienced Office Manager to oversee and coordinate administrative tasks and office operations. In this role, you will play a vital part in creating and maintaining a productive and positive work environment, ensuring efficient communication, organisation, and safety standards.Responsibilities:

• Serve as the primary point of contact for all office management duties, including:
• Maintenance
• Mail distribution.
• Supply inventory and ordering.
• Equipment maintenance
• Bill management
• Running errands and managing shopping needs
• Schedule and coordinate meetings and appointments.
• Organise office layout and ensure availability of necessary stationery and equipment.
• Maintain office conditions and coordinate repairs as needed.
• Collaborate with HR to update and enforce office policies.
• Streamline office operations and procedures.
• Coordinate with the IT department for office equipment needs.
• Ensure timely invoicing and payment processing.
• Manage contracts and negotiate with office vendors and service providers.
• Oversee office budget, ensuring accuracy and timely reporting.
• Provide general support to visitors and assist with onboarding new hires.
• Address employee inquiries related to office management issues, such as stationery, hardware, and travel arrangements.
• Liaise with facility management vendors, including cleaning, catering, and security services.
• Plan and coordinate in-house or off-site activities, such as parties, celebrations, and conferences.

Requirements and Skills:

• Proven experience in an Office Manager, Front Office Manager, or Administrative Assistant role.
• Knowledge of office administration responsibilities, systems, and procedures.
• Proficiency in MS Office applications, particularly MS Excel and MS Outlook.
• Hands-on experience with office equipment, including fax machines and printers.
• Familiarity with email scheduling tools, such as Email Scheduler and Boomerang.
• Excellent time management skills with the ability to multitask and prioritise tasks effectively.
• Strong attention to detail and problem-solving abilities.
• Exceptional written and verbal communication skills.
• Outstanding organisational and planning skills in a fast-paced environment.
• Creative thinking and ability to suggest and implement improvements.
• Qualifications as an administrative assistant or secretary are a plus.

Linda Qutami
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