AddressOur client is an Australian-owned, award-winning insurance broker that's anything but your typical insurance company. They've been shaking up the industry ever since, offering a wide range of insurance broking services from single motor policies to handling high-stakes corporate accounts with flair. At our client, work is anything but dull. They offer the expertise of a large organisation while keeping the energy and excitement of a medium-sized company alive. Join the fun and vibrant team where every day brings new challenges and opportunities.
The Office Manager / Receptionist, the heartbeat of our clients St Kilda office, reports directly to the COO and is the maestro behind the scenes, ensuring everything runs like a well-oiled machine! From warmly welcoming guests to handling all inbound calls with a smile, they're the face and voice of our fun and dynamic workplace. But that's not all! They also deliver operational excellence, providing project, administrative, clerical, and compliance support to the executive team and the Finance & Operations Manager. Join the team and be a part of creating a vibrant work culture where every day is exciting and full of new opportunities!
About the role
- Greet visitors with a smile, ensuring they feel like VIPs from the moment they step in.
- Arrange delicious catering for meetings, making sure everyone's taste buds are delighted.
- Transform meeting rooms into perfect spaces, and like magic, restore them to tip-top shape after every meeting.
- Keep our office looking spick and span, because a tidy space equals a happy place!
- Handle incoming calls like a pro, transferring them to the right person with a sprinkle of charm.
- Manage everything from office security to ensuring we're fully stocked on supplies— you're the boss of our office universe!
- Continuously find ways to make the office experience even better for everyone involved—employees, clients, visitors, and suppliers.
- Coordinate all incoming and outgoing mail, making sure it's as swift and efficient as a ninja's strike.
- Coordinate lunch orders for the CEO and make sure everyone stays hydrated with daily in-office water.
- Keep things fun with monthly kitchen cleaning rosters and by suggesting new ways to make our office an even better place to work!
Skills & experience:
- Previous experience in Office Management/Reception, ideally in financial, legal, or professional services.
- Excellent verbal and written skills to create a positive work environment.
- Exceptional customer service, attention to detail, and dedication are your trademarks.
- Proficient in MS Office suite; you make spreadsheets sing and documents dance!
- Possession of a valid driver's license and your own car.
- You're proactive, driven, and thrive on making our workplace a better place every day!
How to apply
Click APPLY or email your resume to ******@brookrecruitment.com.au. For a confidential conversation, please call Mollie on 0415 031 ***.
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