Operations Coordinator

Operations Coordinator

Location: Notting Hill
Remuneration: $66,000 to $71,000 (plus 11% superannuation)
Employment Type: Full-time
Duration: 6-month Contract appointment 

St John Ambulance (Vic) has been saving lives and delivering care and compassion throughout Victoria for 140 years. Our volunteers and staff are the lifeblood of everything we do. We are currently recruiting for an Operations Coordinator, so if you are passionate about supporting our Transport Services team to provide exceptional care to the Victorias community, then read on, we’d love to hear from you.

The Opportunity

The Transport Services team provide an essential service through delivering high quality, safe and effective care and transport to the Victorian community.
This role provide the coordination and delivery of key administrative functions to the Transport Services team. You will be a key point of contact for the Operations Manager, Scheduling Coordinator, Communications team and internal support departments to deliver on service delivery expectations.

As a for purpose charitable organisation salary packaging is one of the many benefits of joining SJAV.

Key Responsibilities

• Verify time sheets and daily attendance for transport services staff
• Key reporting requirements
• Roster requirements including shift changes and filling shifts on short notice
• Ensure staff have necessary uniform items including ordering uniforms and name badges 
• Generate cut off times daily and make necessary changes to luneups as required
• Submit incident reports, shift notifications and other required administrative functions
• Work with People & Culture to ensure that registration of documents to the AV portal for new and existing staff
• Assist staff with log ins to relevant systems 
• Maintain document library
• Hazard reporting
• Other administrative requirements including meeting minutes

Your experience

• You will be a have a background in administration and rostering with the ability to multitask
• Demonstrated experience using Microsoft programs and other IT systems
• Ablity to work autonomously
• Ability to learn new systems including rostering, resource planning, incident reporting 
• Experience in the NEPT or CSV industry would be highly regarded
• High attention to detail and high levels of accuracy are essential

Your ability to multitask and prioritise activities while producing quality work will be highly regarded as will your ability to hit the ground running and quickly assimilate into the broader team. 
  
We are committed to creating a diverse environment and are proud to be an equal opportunity employer. We value the innovation and creativity that diversity of thought brings to our high-performance culture, we welcome applications from anyone who believes that can deliver the outcomes we are looking for.

If you are looking to join an organisation that makes a difference, apply today.

You must have the right to live and work in Australia to apply for this position. No agencies please.

Enquiries

Amanda Harris, Talent Acquisition Specialist, *******@stjohnvic.com.au

Closing Date

Sunday 5 May 2024, 12:00 pm