Payroll Officer

The Rockhampton Grammar School is seeking to employ a Payroll Officer to join our team. Candidates interested in a part-time, full-time, permanent or temporary (until February 2025) position are encouraged to apply.

Commencement for this role is as soon as possible.

Due to the large, fast paced nature of this position, the successful applicant requires demonstrated payroll experience of at least three years in a large organisation.

The Payroll Officer will be responsible for the day-to-day processing of all aspects of the payroll function of the School and administration of Workcover claims. The incumbent is accountable for the quality and timeliness of the payroll function and is required to show initiative and discretion.

This role is a diverse role with a range of work opportunities, providing exposure to multiple facets of Payroll, including but not limited to payroll processing and project development.

Reporting to the HR & Compliance Manager, the Payroll Officer works closely with the HR and Finance teams, in a supportive environment.

The Rockhampton Grammar School was founded in 1881 and is an independent co-educational day and boarding school, educating and caring for students from Prep to Year 12, as well as the Early Learning Years. The School is the largest independent boarding school in Queensland and the second largest co-educational boarding school in Australia. It is a leading school in regional Queensland and one of the foremost schools in regional Australia. The Rockhampton Grammar School has achieved great success in the academic, cultural, sporting and vocational fields over the past 143 years. The School has a total enrolment of over 1,400 (Prep to Year 12) students who are exposed to our broad curriculum, giving effect to our commitment of Grow in Character and Scholarship.

As part of School's admin team, we provide a supportive, flexible working environment where care for all our staff is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our staff and students. Our staff are recognised as being central to achieving our mission.

• Accurately preparing and processing fortnightly payroll for the School in a timely manner, including leave accruals;
• Ensure all time and attendance data, timesheets, leave forms and other relevant payroll documentation are appropriately completed, verified and approved;
• Attending to employee payroll related enquiries and queries;
• Administer Superannuation, PAYG withholding tax, Single Touch Payroll and payroll deduction payments;
• Calculation of employment termination payments;
• Process pay increases, calculation of backpays and overpayment recovery;
• Perform manual payroll calculations including leave loading payable to teaching staff and proportion of salaries;
• Administer and balance end of financial year payroll;
• Assist external auditors with year-end audit;
• Prepare statistical and Government payroll information as required, i.e. Census
• Prepare the annual Workcover Declaration of Wages;
• Maintain a working knowledge of all related Awards and current Enterprise Agreement;
• Prepare Statements of Service;
• Prepare letters of offer and provide employment related documentation and information to successful applicants;
• Prepare and update contracts and appointment letters for staff;
• Working in support of, and providing assistance to, the HR & Compliance Manager to resolve payroll matters and maintain personnel files;
• Responsible for HR administration functions;
• Manage all Worker’s Compensation claims in accordance with existing legislative policy and procedural requirements;
• Other duties as directed by the HR & Compliance Manager.

• Demonstrated end-to-end payroll experience of at least three years’ in a large size organisation and exposure to a diverse range of Modern Awards and Enterprise Agreements. Within a School organisation would be advantageous;
• Proficient in the use of computerised payroll and time and attendance systems, preferably Sage MicroPay and TimeTarget;
• Proficient in the use of the Microsoft Office Suite – Word, Excel;
• Good analytical skills with an ability to identify and solve problems;
• Strong organisational and administrative skills, including the ability to prioritise and manage work with high attention to details;
• Exercise confidentiality, discretion and sound judgement at all times;
• Strong interpersonal skills and an ability to successfully communicate and liaise with people at all levels, both internal and external.

The School takes child protection seriously, and as a staff member or volunteer of The Rockhampton Grammar School, you are required to meet the behaviour standards outlined in our Practice and Behaviour Guidelines. You will receive a copy of these guidelines as part of the induction process.

Therefore, as a part of your duties and responsibilities, you are also required to:

• Provide a welcoming and safe environment for children and young people;
• Promote the safety and wellbeing of children and young people to whom we provide services;
• Ensure that your interactions with children and young people are positive and safe;
• Provide adequate care and supervision of children and young people in your charge;
• Act as a positive role model for children and young people;
• Report any suspicions, concerns, allegations or disclosures of alleged abuse to management;
• Maintain valid “working with children” documentation;
• Undergo periodic “national criminal history record” checks;
• Report to management any criminal charges or convictions you receive during the course of your employment that may indicate a possible risk to children and young people.

The successful applicant will be subject to a “Working with Children Check and Criminal Records Check” where applicable. The School undertakes several screening processes to ensure the appropriate protection of children and young people in its care. This includes reference checks, identity checks, qualification check and professional registration checks.

• Working with Children Check;
• Safeguarding Children Online Training Certificate;
• Police Check.

• The Rockhampton Grammar School reserves the right to amend this Position Description at its discretion in accordance with any legislative and/or operational requirements.

• The Rockhampton Grammar School reserves the right to review applications and conduct interviews as they are received, and if required close applications without notice.