People and Culture Coordinator

Acknowledgement of Country:
Hostplus acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past, present and emerging.
About us:
At Hostplus, we passionately provide our over 1.7 million members with the best possible service; constantly looking for new ways to deliver better value while helping members get the most out of their super. We are inspired to help our members achieve greater security for their future and ensure they retire with dignity.
Your role at Hostplus will make a difference, whether you're in marketing, financial advice, operations or any of our other divisions - you'll be contributing to ensuring our members retire with the best possible outcomes, and what better feeling is there than knowing your role helps someone to retire with dignity and security?
About the role:
We are seeking a People & Culture Coordinator to join our dynamic team. As the initial point of contact for all employee-related queries, you will be responsible for providing exceptional support to our employees and you will also champion all People, Performance & Culture (PP&C) systems and processes, ensuring that everything runs smoothly.
In this role, you will be responsible for coordinating and supporting a broad range of activities throughout the employee lifecycle, including the generation of contracts and other employee related documents, support the team with onboarding offboarding processes, management of our fleet vehicles and providing exceptional support to our valued employees.
Some key responsibilities for this role:

• Management of the P&C inbox including triaging and follow up of all emails in a timely manner.
• Generation / drafting of employment documentation including employment contracts and contract variation side letters
• Tracking of various employee related key dates and records such as probation periods, secondments, parental leave, leave without pay, higher duties etc., to ensure action is taken as required, in a timely manner
• In collaboration with the Talent, Culture & Development team, oversee the onboarding and offboarding process for all employees and provide People Leaders with required support during the process.
• On a monthly basis update the organisational chart and prepare employee movements update for publication on the intranet.
• Support the ongoing management and maintenance of our fleet vehicle arrangements and novated leases.
• Provision of sound advice and interpretation of the Hostplus Enterprise Agreement and company policies and procedures, as required.
• Support employee benefits administration including but not limited to Service Anniversary Awards, Salary Continuance and Myki etc.

About you:

• Minimum of 4 years' experience in a similar role in a People & Culture team is essential
• Successful completion of VCE (mandatory)
• Certificate IV in Business Administration or similar qualification (highly desirable)
• Strong HR Systems and HRIS experience essential
• Excellent communication skills both written and verbal, along with strong interpersonal skills.
• Strong technical and problem-solving skills and excellent attention to detail.
• Strong administrative and computer skills are necessary for this position.
• Excellent organisational skills, as well as the ability to multi-task and juggle competing priorities.

Why work for us:
Our employees are passionate about what we do and are proud to be part of an organisation which helps everyday Australians achieve a brighter future. We value diversity of thought and have an open and flexible workplace. Some industry leading benefits we offer include:

• 15% superannuation.
• Access to subsidised financial advice.
• Salary packaging.
• Flexible work arrangements.
• Excellent EBA based conditions eg: including generous, flex leave, paid parental leave, long service leave at 5 years, additional leave over Christmas shutdown.

How do I apply?
If you are interested in this opportunity, please follow the prompts to make an application.
We are passionate about creating an inclusive workplace that promotes and values diversity. We believe diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our members, and the communities we operate in.
We welcome and encourage applications from people of all backgrounds, ages, religions, including Aboriginal and Torres Strait Islander Peoples, LGBTIQ+ people, those with a disability, neurodiverse individuals, women, and people with a cultural or linguistically diverse background. If a reasonable adjustment is required to assist you during the recruitment process, please reach out to us via email at talent@hostplus.com.au.
We have an important duty to our members, all appointments are made subject to a satisfactory National Police, Bankruptcy and Insolvency Check.
We Care: We care about our work, our clients and colleagues.
Better Together: We've got each other's backs, and we never walk alone.
Go For it: We are optimistic, and we focus on solutions, not problems.
Keep it real: We are honest, genuine, straightforward and transparent.
Be Proud: We are proud of who we are and the work we do every single day.