Personal Assistant

Tradezone is the fastest growing electrical wholesaler in Australia. We have Distribution Centres located throughout Australia, including Brisbane, Sydney, Melbourne, Adelaide, Perth and our Head Office on the Gold Coast. We are rapidly expanding around the Country and this is your chance to be part of the exciting growth!

In this dynamic fast-paced role, we are seeking a diligent and detail-oriented Personal Assistant to provide essential support to our Chief Operating Officer. As a key member of the team, you will be responsible for managing the COO's projects and tasks, managing schedules, coordinating meetings, assisting with seamless communication both internally and externally, along with a diverse range of project related tasks.

The hours for this role are Monday to Friday, 8:00am to 4:30pm. With this type of role, there is the expectation that you be available, within reason, outside of these hours to support the Chief Operating Officer to attend to tasks or provide support during travel or busy periods.

If you are someone who thrives in fast-paced environments and juggling multiple tasks and projects at a time, this is the role for you. No two days will ever be the same!

Supporting the Chief Operating Officer in a one-on-one role your duties will include but are not limited to:

• Calendar management and negotiating a complex ever changing schedule
• Manage information flow, pre-empting the COO's needs
• Respond to emails and requests on behalf of the COO
• Interact daily with staff, management, clients, partners, vendors and visitors
• Arrange travel plans, including flights, accommodation, and transportation
• Attend meetings, take minutes, and distribute them accordingly
• Track and follow up on action items arising from meetings
• Assist with writing policies and processes for continuous improvement throughout the company
• Manage operational tasks as part of the Head Office Operations team
• Coordinate logistics and preparations for meetings, including agenda's, rooms, AV, catering etc.
• Organise office and team events to support a fun and positive culture within the company
• Maintain and organise files, records, and documents
• Draft and edit documents, presentations, and reports
• Create templates using Microsoft Word, Excel or Cloud Based systems
• Handle various administrative tasks in the customary duties of a Personal Assistant

• Strong communication and interpersonal skills, essential for building positive working relationships
• Is well presented and consistently maintaining professional demeanour.
• Excellent organisational and time management abilities
• Handles sensitive information with discretion and confidentiality, ensuring trust and professionalism
• Demonstrates high attention to detail in all work and communication, including report writing
• Flexibility to adapt to changing priorities and deadlines
• Genuine willingness to learn and grow, seizing opportunities for personal and professional development
• A team player that can work collaboratively within a diverse team environment
• Has resilience, with an ability to thrive in a high pressure, fast-paced environment

• A competitive salary plus super
• Be a part of a professional and friendly team, supporting our continued growth
• Great team culture and flexibility
• Free on-site parking
• On-site café
• Flexibility to choose between a PC or Mac computer
• Job security – Tradezone is part of a family-owned large group of companies

Apply today and be part of our growing team!

NB: We are only accepting online applications for this position. If you are interested in the position, please submit your interest via Seek.