AddressAt Mirvac, we know that it’s our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.
Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. Two recent accolades to reflect this are:
· #1 in AFR BOSS’ Best Places to Work in Property, Construction & Transport 2022
· #1 Company Globally for Gender Equality in Equileap's 2022 & 2023 Review
We also offer a number of competitive and unique benefits for permanent employees including:
· Flexible Work Arrangements
· Leadership and Professional Development Programs
· Unlimited Volunteer Leave and National Community Day
· Mirvac Pride Committee
Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.
Our Opportunity
As Personal Assistant toGroup General Manager, Transformation, you will provide a high level of administrative support to theGeneral Manager, and additionally, to their teams when needed.
Your responsibilities will include:
· Ensuring the customer experience is encompassed in all aspects of the role.
· Building collaborative relationships with key internal and external stakeholders.
· Effectively managing the General Manager’s and Leadership Team’s demanding calendar and emails, and exercising good judgement and professionalism to make decisions on their behalf.
· Creating positive customer experiences and enhancing the General Manager’s brand and team culture.
· Managing conflicting priorities and expectations and providing prompt and professional communication.
· Arranging travel, itineraries and associated personal and corporate credit card expense reconciliations.
· Organising large engagement initiatives, conferences, events and logistics for key project phases such as testing and training
· Organising meetings and room bookings and preparing and distributing minutes/action items in a timely fashion.
· Preparing reports and additional correspondence including papers, presentations, briefings and proposals.
· Collating and distributing legal contracts and documentation for submission, approvals and sign off where required.
· Proactively assisting with administration requirements for the team, including but not limited to expense management, mail distribution, printing, photocopying, IT equipment, cabcharges, stationary and business card orders.
· Accurately processing invoices and expenses and following up on payment in accordance with allocated deadlines.
· Supporting the General Manager with HR people requirements
· Driving improvements and maximising efficiency of administration processes and assisting with maintaining appropriate systems and procedures.
· Managing team communications
Your Point of Difference
To be successful you will have proven extensive experience as a senior Personal Assistant with the ability to wok in a high-volume customer facing and administrative environment with conflicting priorities
You will have proven stakeholder engagement abilities, high level of IT proficiency and relevant tertiary qualifications are highly desirable.
Finally you will have the ability to develop and maintain exceptional stakeholder relationships and liaise with people at all levels as well as exceptional organisational skills and a commitment to quality, professionalism, confidentiality, and attention to detail.
All of these attributes are preferred, if you think you may be the right fit for the role please still apply. Please contact Sarah Murphy for more information.
