Procurement Officer

Procurement Officer I VPSG4 I Fixed Term until 27 June 2025 I $92,332 - $104,762 + super.

Who we are

Service Victoria is the one place to go for government services. It's our job to make things easy. Our customers give our services an overall 96% satisfaction score, and our app was the most downloaded in Australia for 2021.

The Service Victoria culture is dynamic and fast-paced, we're not what you'd expect from a government department. We work flexibly and remotely, using our workspaces in Footscray and Ballarat for onsite collaboration. We have a mature digital services platform of contemporary cloud-based infrastructure, technical architecture and scalable and reusable common capabilities, with real-time integration into agency legacy systems.

Service Victoria is an Administrative Office attached to the Department of Government Services (DGS). DGS was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government.

Service Victoria and DGS are bringing important day-to-day services together in one department to make things easy and seamless for Victorians and businesses.

About the role

The Procurement Officer will support the Procurement team in tracking and maintaining systematic approaches to the acquisition of a variety of services to Service Victoria

Key accountabilities

The key responsibilities of the Procurement Officer will include:

• Assisting in preparing procurement documentation
• Liaising with vendors to ensure that relevant procurement contractual obligations are being met to agreed service standards.
• Preparing reports to summarise procurement activity.
• Maintaining the procurement register and assisting with keeping the contract management system up to date.
• Undertaking records management activities to ensure good governance and compliance with relevant policies and procedures.
• Supporting the invoice payment process

To be considered for the role, you must be able to demonstrate:

Specialist/Technical Expertise

• Experience in procurement processes.
• Strong administrative analytical and numerical skills
• Attention to detail and compliance with government procurement process requirements.
• Ability to work in a collegiate, dynamic, small team, and working independently to deliver work on time.
• Ability to build collaborative relationships and contribute to the success of a team.
• Willingness to work in a digital-first, paperless office environment.

Service Excellence – Looks beyond the obvious to provide outstanding levels of services; constructively deals with service issues that arise in a timely manner; effectively manages risks.

Initiative and accountability – Proactive and self-starting; Seizes opportunities and acts upon them; Takes responsibility for own actions.

This position is only open to applicants with relevant rights to work in Australia.

How to apply

Apply before the advertised closing date and all applications should include:

• a resume; and
• a cover letter which addresses the key selection criteria (within two pages)

All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the JSE.

Other relevant information

Service Victoria actively promotes diversity, inclusion, and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including Aboriginal and Torres Strait Islander peoples and people with disabilities. All roles at Service Victoria can be worked flexibly, however it may differ from role to role.

Preferred candidates will be required to complete a Pre-employment Declaration and Consent Form. Employment of successful candidates will be subject to a National Police Check.