Project Support Officer, Qaafi

Support the Bill and Melinda Gates Foundation program BPAT at QAAFI
Key project/admin support role with diverse responsibilities
Part time opportunity with flexibility for work/life balance
Based at our vibrant
About UQ
As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Access to flexible working arrangements
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
On campus childcare options
Cheap parking (from just $5.75 a day)
Salary packaging options
About This Opportunity
The Project Support Officer supports the delivery of projects by completing a range of activities including coordinating project planning (including travel), project communication, stakeholder engagements, project documentation, project deliverables, and other duties as required.
Since 2015 UQ have led and implemented the Bill and Melinda Gates Foundation (BMGF) program BPAT (Breeding Program Assessment Tool). These efforts are part of an overall strategy to modernize the public sector breeding programs that are conducted in the CGIAR system so they can produce a continuous stream of improved varieties for small holder farmers in the developing world. The BPAT is a standardized method to assess the performance of these breeding programs. The BPAT is used both as an evaluation scorecard and as the basis for developing improvement plans in collaboration with the Genetic Innovations (GI) OneCG initiative. The tools include pre and on-site surveys that collect large volumes of quantitative and qualitative data, from multiple sources and require storage, processing, interrogation and reporting.
We are seeking a highly motivated, experienced, and multi-talented Project Officer to support the ongoing delivery of the Breeding Program Assessment Tool (BPAT) project. As the Project Officer, you will coordinate and support a wide range of activities to achieve project outcomes, including coordinating complex travel schedules, formatting reports, and reconciling financial expenditure. You will be working as part of a small sized high-performing team in an environment with opportunities for professional development and growth. The role requires you to be capable of delivering outcomes within a multi-dimensional, fast-paced, and challenging operational environment.
Key responsibilities will include:
Project Support/Administrative Management
Provide support with planning and monitoring of the project progress.
Work closely with funding body and BPAT project team to assist in delivering project outcomes in a timely manner
Plan and manage BPAT travel for the project team, coordinating schedules and providing regular updates to participating international organisations.
Assist with preparation and timely submission of project reports in accordance with funding body requirements
Assist in the development of BPAT project SOPs
Manage and develop the project’s physical resources, including purchases and IT
Act as the central point of contact for the BPAT project team and stakeholders.
Develop and maintain the BPAT brand and vision, in conjunction with the project team.
Update the project website as and when required
Produce social media updates across multiple platforms
Coordinate BPAT presence and provide event management support at scientific conferences
Financial Management
With the support of UQ financial officers:
Assist finance staff to prepare annual budget reports for review.
Reconciliation and acquittal of project finances for review and approval
Assisting in processing accounts payable (raising orders, paying invoices, processing claims for reimbursement, and preparing overseas payments and internal service charges) in accordance with relevant University policy and procedures.
Resource and Personnel Management
Coordinate and assist with personnel requirements for the project team (including work schedules, leave planning and other contingencies)
This role is subject to The University’s .
This is a Part-time (60% FTE) Fixed-term position through to 31 May 2025.
At HEW level 6, the full-time equivalent base salary will be in the range $88,099.39 - $94,512.08, plus a generous super allowance of up to 17%. The total FTE package will be up to $103,076.28 - $110,579.13 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.
About You
Qualifications and training equivalent to an undergraduate degree in business administration, accounting, or related field; or an equivalent combination of relevant experience and/or education/training with subsequent experience.
Sound knowledge and understanding of UQ financial and administrative processes would be highly advantageous.
Previous experience working as part of a project team or in a similar role
Ability to interpret and apply policies and procedures
Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
Highly developed interpersonal skills, including the ability to communicate effectively with a range of international and national colleagues and stakeholders by telephone, email and in person.
Commitment to upholding the University’s values, and with the outstanding personal qualities of openness, respectfulness, and integrity
Experience in dealing with clients from different cultural backgrounds and a good understanding of cross-cultural issues would be an advantage
An interest in data analysis, including experience using MS Access or other database software and Power BI would be advantageous
An understanding of and commitment to the principles of equity and equal opportunity
Ability to prioritise own workload, work independently and meet deadlines; effective time management and problem-solving skills
In addition, the following mandatory requirements apply:
Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.
Questions?
For more information about this opportunity, please contact Julianna Thomson -
For application queries, please contact stating the job reference number (below) in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the ‘About You’ section
Resume
Other Information
At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be , , , , or . Accessibility requirements and/or adjustments can be directed to .
If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.
Applications close Monday 11 March 2024 at 11.00pm AEST (Job Reference Number – R-36023). Please note applications will be reviewed as received. Candidates may be interviewed prior to the job closing date. We encourage interested candidates to apply as soon as possible.