Address
Form of work
SalaryBrisbane, Southern Suburbs & Logan
Accounting Firm
Reception & Office Administrator
$25.00 - $30.00 per hour plus super Casual Fulltime
As the front office receptionist/Office Administrator, you will be proactive, polished, professional and outgoing. You will be the first point of contact for our clients.
- Small Accounting firm H.Q in Beenleigh
- Close-knit team environment
- Monday to Friday 9:00am – 5:00pm
Skills and experience required:
- Excellent customer service skills and professional phone manner
- Ability to balance client requirements with staff schedules and priorities
- Highly team orientated with a cheerful disposition
- Professional standards of personal presentation
- Strong MS Office Skills
- Excellent attention to detail with a strong command of the English language
- Able to priorities tasks and recognise fluid deadline requirements
- Good Organisational skills
- Experience in Taxation software - Handisoft Ideal
- Experience in the accounting/taxation industry would be preferred
- Lodgements of Tax Documents
- Debtor Management
Duties are varied and will include but are not limited to:
- Managing telephone and general enquires
- Answering phone calls, assisting client enquiries, booking of appointments
- Taking of accurate messages
- Greeting clients and liaising with all staff to coordinate schedules
- Managing partners and all staff diaries and booking of appointments
- Receive emails incoming and distribute appropriately
- Opening and recording of all incoming mail including ATO correspondence
- Welcoming and onboarding of new clients
- Assist with the Practice Management database and Marketing
- Assist with ASIC, company and trust set ups, ABN applications, TFN applications
- Entering data, letters, fee authorities / trust account
- Processing of credit card payments, EFTPOS payments daily & reconciliations
- ATO lodgements daily and filing of lodgements & all other client paperwork
- Processing of client related mail out from partners throughout the day and firm wide mail out
- Creating with guides email outs to clients and editing & updating templates
- Typing correspondence for Partners
- Agendas and Minutes of Meeting for weekly staff meetings
- Scanning, filing, creating new client folders
- Collection of post, stationery and office supplies
- Adaptable to all round ad hoc tasks
Job requirements In Addition to Above Duties:
- Able to work as part of a team.
- Able to communicate confidently and liaise competently with clients and others.
- Posses proficient attention to detail.
- Are friendly, polite and respectful in all situations..
- Able to work under pressure when required.
- Good time management and able to work to deadlines.
- Maintain a positive 'can do' attitude.
- Professional appearance and presentation
- Will be a non-smoker
Our accounting practice is seeking your expertise to support our team and our clients.
We are seeking a long term full time administrator. Ideally you will need minimum 3 years of experience in an accounting firm in a receptionist/administration capacity.
All applicants are required to submit a resume and cover letter outlining why you would be suitable for this role. Please also provide a short paragraph detailing a difficult work situation and how you overcame it.
(In every instance Applications and References should specifically address the requirements outlined for experience and recency. DO NOT SUBMIT GENERIC RESUMES where experience does not meet the criteria. Do not apply directly to our office.)
Other Information to assist applicants:-
- Note that this job will not necessarily require a degree and has not asked for same - it is an experience based position.
- This position may suit a parent returning to work. School hours may be considered if ALL other requirements are met.
- Our staff are predominantly mature supported capably by some exceptional younger team members.
- References will be required and will be contacted.
