AddressThis client has been trying to juggle the administration duties within the existing team, but things have gotten too busy, and they need your help.
This is a role for the person that loves to be busy and loves nothing more than the sense of accomplishment that comes from getting through your To-Do list daily.
You will be the meeter (yep, I made that word up) and greeter, the travel coordinator, the office go-to and mobilization guru… see I told you that you wouldn’t be bored!
The opportunity will start on a temporary basis, Monday to Friday, from 8:30 am to 5:00 pm, with the potential for permanency for the right candidate
LET’S START WITH YOU
Before I get into the nitty gritty of the role lets cover off the essential skills and experience that the client needs you to bring with you.
You need to have previously worked within a corporate office setting, if you are coming from a resources background that would be even better, but not essential.
You are going to know your way around the full Microsoft Office suite, from Sharepoint through to Teams and the usual prowess expected with Outlook, Word, Excel and Powerpoint.
Then there is the “You” part… your energetic, positive and “I can do that!” attitude makes those around you feel at ease that you have things in hand and that they will get done… the right way.
THE NITTY GRITTY
So, things looking good so far? Sounding like you might be the right person for the job? Well, let’s delve into the details about the key responsibilities in this role.
- Responsible for providing comprehensive administrative support services to the corporate team.
- Monitoring of admin email and actioning accordingly in a timely manner.
- Establishing and maintaining company contacts databases and electronic filing systems.
- Coordinating all aspects of travel, for the Project team and other team members including itinerary management.
- Assisting with all related items for travel bookings for the Board and Executive Management.
- Assist with the Organisation of Company functions, workshops, seminars and Board meetings.
- Screening and prioritising potential visitors.
- Ensuring that meeting room(s) communications are maintained and operable including log-in set up.
- Coordinating stationery orders, couriers, mail, kitchen & catering.
- Meeting and greeting visitors at Reception.
- Primary point of contact for generic enquiries and incoming calls.
KEEN TO KNOW MORE?
Read through the above and keen to throw your hat in the ring? Ready to take on your next challenge and believe this is the one you have been waiting for?
Then please forward your resume and Cover Letter (required) to me, Ryan Jotta, and I will be in contact to once I have reviewed everything in what the next step will be.
PS: Applications without a personalised cover letter will not be considered, this also means the cover letter content must reflect that you have read the above and is not generic.
QUESTIONS BEFORE APPLYING
Like to know more before you apply? I totally understand that there can be some concerns around applying and am happy to have a highly confidential chat if required. Please contact the office on 08 6140 1***.
