Sales Administration

SALES ADMINISTRATION

* Be highly active and dynamic in co-ordinating all Sales Administration activities, following up
customer enquiries, quotes, leads and creating opportunities
* To maintain the momentum of delivery, administrators communicate with manufacturing and
logistics departments to agree on delivery dates
* Drive internal Sales Administration process, inventory management
* Assisting in developing processes around software system
* Ensuring accuracy of data entry for all sales related activity
* Maintaining Customer Contact List
* Co-ordinating sufficient stock of brochures, catalogues, marketing material (hardcopy and
electronic)
* Co-ordinating customer mailouts
* Assistance in organising exhibitions, field days and demonstrations
* Pass on customer enquiries to Sales & Service Team
* Assisting sales team in replying to customers
* Maintaining and ensuring accuracy of price book
* Generation and distribution of customer quotations
* Receiving and entering sales orders
* Processing orders by telephone, email or mail.
* Generating purchase orders
* Check order confirmations
* Check and enter supplier invoices
* Arrange for credit notes of supplier Invoices
* Maintaining supplier account balance sheets
* Receipt of goods into inventory system
* Assisting inventory stocktake
* Prepare sales and shipping documentation for outgoing goods
* Preparing and distributing customer Invoicing
* Accounts receivable
* Processing customer credit card payments
* Ensure all relevant documentation is saved into Sales Folder Server
* Assisting sales manager with monthly reporting

LOGISTICS

* Co-ordinate import/export shipments, customs clearance
* Organising and co-ordinating for all domestics deliveries
* Keeping customers updated on delivery status
* Managing Logistics bills, co-ordinating warranty cost claims

GENERAL ADMINISTRATION

* Create and distributing meeting agenda's
* Compiling and distributing meeting minutes
* Filing incoming correspondence (hard copy & soft copy), general administration tasks,
* Preparation of meeting and board rooms, organising catering
* Communication with customers, suppliers and internal staff

RECEPTION
* Answering Phones, Greeting Visitors, General Tidying of Office and Kitchen

SAFETY & OH&S

* Carryout Visitor Inductions & Maintain Visitors Induction Register
* Ensure compliance with Test and Tag regulations and Maintain Test and Tag Register
* Ensure compliance with First Aid Kits and Maintain First Aid Register
* Participate in Safety Meetings, and Contribute to the safety committee

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.