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Form of workWe are a busy small business specialising in the furnishing of apartments and houses throughout WA. We are looking for someone to join our small office team in a scheduling and administration role.
Work hours would be from 9am to 5pm Monday to Friday. There can be times when longer hours are required, for these times the hours will accrue (to be taken as RDO).
Day-to-day Responsibilities:
- Answering of phone calls in a professional manner
- Relaying messages to staff in a timely and accurate manner
- Greeting clients and customers
- Scheduling fitouts including arranging keys and access, booking supplier deliveries, arranging pickups, lift bookings, parking arrangements, sub-contractor bookings
- Oversee appointment setting and staff schedules, including writing daily task lists for staff
- Creating customer files, including data entry into MYOB
- Filing and archiving of completed projects
- Writing of weekly staff meeting agendas
- Maintaining a register of enquiries/job status list and keeping updated
- Arranging maintenance for company vehicles & equipment
- Accepting deliveries at warehouse & overseeing deliveries being sent
- Maintaining company information databases
- Maintenance of key sign in schedule
- Quoting on hire furniture for designers, replacement items for property managers as well as fitouts for property owners
- Sourcing and purchasing of stock as and when required
- General office duties; Emptying bins, washing dishes, shredding documents, arranging coffees & checking the post when required
- Organise company events
Top Requirements in a Candidate:
- Exceptional Organisational Skills
- Attention to Detail
- Proficiency in Excel, Word & Outlook
- Proficiency in using MYOB
- Automatic Australian Drivers Licence minimum
- Neat handwriting desired
