AddressAbout The Company
We are an esteemed family office based in Sydney's CBD, dedicated to assisting investors and borrowers with their investment and borrowing needs. Our track record of delivering high-quality advice and service to clients has earned us trust. As our business evolves, we have an exciting opportunity available to welcome a talent in Executive Assistant.
Our new Sydney CBD Head Office offers a modern working environment in the heart of Sydney, close to transport, shopping, and dining options. We also support a hybrid working model for our team, ensuring a balance between work and home life.
About The role
We are seeking a dedicated and experienced bilingual Executive Assistant to join our team and provide essential administrative support to our office. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills in both Mandarin and English. If you meet these qualifications and are looking for a challenging and rewarding opportunity, we encourage you to apply.
Duties and Responsibilities
- Assisting the General Manager by providing administrative and executive support.
- Answering phone and direct calls and communicate via email.
- Maintain administrative work and tracking /following-up of pending issues.
- Assist in handling financial affairs for company executives.
- Coordinate schedules, meetings, and appointments.
- Performing general office duties and ensuring the office environment is welcoming and tidy.
- Providing administrative assistance to other departments when necessary and serving as the go-to person in the office.
- Ability to effectively interact with stakeholders through both verbal and written communication, ensuring messages are conveyed accurately and clearly.
- Demonstrate excellent communication skills in both Mandarin and English, both written and verbal.
- Competency in using office software such as the Microsoft Office suite, as well as email and scheduling tools, to efficiently manage tasks and communication.
- Attention to detail is essential for maintaining accuracy in scheduling, documentation, and correspondence, ensuring all tasks are completed to a high standard.
- Demonstrated ability to maintain confidentiality when handling sensitive information, exercising discretion in all matters.
- Effective time management skills are crucial for prioritising tasks, meeting deadlines, and accomplishing objectives within specified timeframes.
- Demonstrating the ability to multitask effectively and maintain strong organizational skills, attention to detail, and systems orientation.
Job Highlights
- Competitive salary package
- Supportive, energetic, and engaging work environment.
- Opportunity for career and skill development, including the chance to build a new process and team within a high-growth business.
- Ongoing professional training provided.
What you'll need to succeed
- Bachelor's degree or above, preferably in finance, accounting, or related fields.
- Have permanent residence or Australian citizen.
- Have the ability to write and speak languages fluently in both (Mandarin and English).
- Relevant work experience preferred; recent graduates with a background in finance or accounting are encouraged to apply.
- Proficiency in managing calendars, operations, and administrative tasks.
- Strong organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- A background in accounting or relevant qualification in the field.
- Proficiency in handling basic accounting tasks.
- Demonstrated ability to maintain confidentiality and manage sensitive information.
- Being proactive, punctual, reliable, well-presented, and spoken, and enjoying daily interaction with people while maintaining tolerance, politeness, and assertiveness.
- Previous experience in an administrative role, quick learning ability for new software platforms, and proficiency in cloud-based document storage and sharing platforms (e.g., Dropbox, Office).
- Proficiency in using online meeting and webinar software (e.g., Zoom, Microsoft Teams).
Employer questions
- Do you have experience in administration or personal assistant?
- Which of the following Microsoft Office products are you experienced with?
- Do you have experience using Xero or MYOB?
- Do you have customer service experience?
- How much notice are you required to give your current employer?
How to Apply
Please send your resume to *****@allycapital.com.au , indicating "xxxxxx - Your Name" in the email subject.
Please submit with:
Cover letter (one page)
Resume (no more than three pages)
