Accounts Receivable Officer - Billings

AE Hoskins Building Services is one of the largest all trade building services providers in WA.  As a proudly family owned and operated business, we offer great working conditions and the chance to be a part of a fantastic team culture. 

AE Hoskins maintains a 5 person accounts team, in a very friendly, supportive and busy environment with strict performance and reporting timelines. Your experience processing transactions in a job costing system (simPRO) with integration to Xero would be advantageous as would intermediate level proficiency with Excel & Teams. Workflows are well established within and between departments with full electronic transmission of documents and approvals.

The key duties of this role include:

• Raising AR invoices to our clients via simPRO involving:
• Following, summarizing and copying electronic job notes to the invoice as a narration.
• Ensuring that each specific customers requirements are met ie) invoice formatting, attachments, invoice submission portals, inclusions and exclusions.
• Review and verifying that supplier POs have been closed, all costs received, job profits meet those forecast prior to invoicing.
• Adhoc liaison with clients regarding invoice queries; including AR follow up of overdue amounts.
• AEH raise circa 1250 AR invoices each month.
• Daily oversight and monitoring of accounts department email inbox; flagging and redirecting documents and enquiries via Outlook & Teams:
• receipting of AP suppliers and contractor invoices, assigning each to appropriate colleagues for approval. Circa 1600 AP invoices per month.
• Adhoc accounting duties and reconciliations.
• A confident & outgoing personality would be an advantage as there will be a requirement to engage with client operations, trade supervisors and project admin staff on a daily basis.

There exists the scope for growth and development within the role, a heavy focus during the first year on AR; though we are very keen to develop and promote a “cross trained” accounts team going forward.

We are ideally seeking to employ someone with a minimum of three (3) years’ recent experience in a role with similar transactional throughput and a qualification in Accounting or Booking keeping. 

Benefits:

• Competitive remuneration
• Outstanding company culture
• Highly welcoming and supportive team
• Modern and bright office
• Great staff communal facilities
• Free weekly Bootcamp
• Convenient Balcatta location
• Free parking