Admin Officer Level 4

Employment Type: Permanent Part Time
Position Classification: Admin Off Lvl 4
Remuneration: 66338.79 - 67937.54 per annum, full time equivalent base salary range (excludes super, leave loading and salary packaging)
Hours Per Week: 38
Requisition ID: REQ361378

Sydney Children's Hospitals Network is the largest paediatric health care entity in Australia. We care for thousands of children each year in our hospitals and in their homes — with one purpose in mind — to help young people live their healthiest lives.

What you'll be doing

The Sydney Children’s Hospital Network (SCHN) is committed to improving the care provided to our patients in line with our vision of Working together to improve the health and wellbeing of our community.
The CHW Engineering and Maintenance Services Department aims to provide high quality customer focused repair and preventative maintenance services to the Children’s Hospital at Westmead and other site facilities to support the safe, efficient and effective delivery of healthcare services. It is also responsible for ensuring Hospital operations satisfy the Government Energy Management Policy (GEMP) and Hospital Assets are managed in accordance to DOH guidelines and Health AMMS (Assets Management Maintenance System) requirements.

The Administration Officer is responsible for the coordination of the daily office operations in the Engineering and Maintenance Department. This includes developing and implementing business practices and procedures to support the Department and ensuring matters are managed and/or resolved promptly.

The Administration Officer will identify the resource requirements for the Department in consultation with the Chief Engineer. They will be responsible for developing, designing, updating and managing the Department‘s intranet and internet web pages. This also includes ensuring that the Department have the appropriate resources to support the Department's service requirements.

• Previous experience in customer service liaison and responding to customer service queries in a complex operational environment.
• Excellent communication skills both verbal and written and the ability to deal confidently and courteously with people and other departments at appropriate levels.
• Substantial administration experience in budgetary reporting and the administration of cost centre expenditure procedures.
• A demonstrated high level of organisational and time management skills and ability to meet deadlines.
• High attention to detail and accuracy in department administration.
• Capacity to work under broad supervision and to undertake a diverse range of tasks as an effective member of the team in a high pressure, high volume work environment.
• Demonstrated experience using a variety of data, record keeping and ordering systems, computer applications and electronic health record systems and proficiency with spread sheet and database management systems including MS Word and Excel (Including an ability to enter and analyse data and create reports with graphs).
• Extensive experience in rostering and pay systems.

SCHN is an Equal Opportunity Employer that values diversity - we acknowledge the vibrancy that a diverse workforce brings to enhance both our workplace culture and our service delivery to children, young people and their families and carers. We encourage all suitably qualified applicants to apply. If you identify as an Indigenous Australian or as a person with a disability, please contact us if you would like some more information about our recruitment process.

Aboriginal and Torres Strait Islander people are encouraged to apply. We recognise the value of Aboriginal staff providing health care to Aboriginal children and families that access the services we provide at the Sydney Children’s Hospitals Network. Aboriginal job applicants are encouraged to visit the NSW Health Aboriginal Recruitment tool, Stepping Up to assist in preparing your application.

Please refer to the Application Guide and NSW Policy Directive PD2022_030 Occupational Assessment Screening and Vaccination Against Specified Infectious Diseases for vaccination requirements.

Applicants must have completed the vaccination course prior to commencement with NSW Health, or provide an approved medical contraindication certificate certifying the worker cannot have any approved COVID-19 vaccines available in NSW.

Acceptable proof of vaccination is the Australian Immunisation Register (AIR) Immunisation History Statement or AIR COVID-19 Digital Certificate.

ASARS-CoV-2 (COVID-19) 3 doses are required for Category A positions (refer to

ASARS-CoV-2 (COVID-19) 3 doses are highly recommended for all other health care workers who have completed the primary course of COVID-19 vaccinations.

Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

Need more information?
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For role related queries or questions contact Deirdre Hahn on deirdre.hahn@health.nsw.gov.au
For technical support please contact the customer services team on 1300 679 367 and select option 3.

Applications Close: 2/12/22