Administration Assistant – Junior School

Downlands College is currently seeking an experienced Administration Assistant to join our Junior School staff.  

This is a Full-Time, Term-Time, permanent School Officer position (38 hours per week) to commence in Term 2, 15 April 2024 or prior, if negotiated during the appointment process.

Responsibilities include a range of general office duties such as: 

• Providing administrative support to the Head of Junior School 
• Performing tasks associated with College Reception and client relations 
• Assisting with records management, maintenance and data entry 
• Assisting students, parents, prospective parents and other community members 
• Assisting students with first aid and medical attention when required. 

 Qualifications and Experience 

 The successful applicant will possess relevant qualifications in office administration, or an equivalent combination of relevant work experience and/or education. Further, the successful applicant will demonstrate the ability to: 

• Operate a variety of generic and internal Information Technology systems, including but not limited to the Microsoft Office Suite, with expertise
• Organise and complete multiple tasks with close attention to detail, accuracy and prioritisation in order to meet deadlines  
• Use initiative, problem solve and manage a workload with competing priorities
• Build effective collaborative working relationships with varied stakeholders   
• Be flexible, remain calm in challenging circumstances and maintain a positive attitude.
• Maintain excellent interpersonal and communication skills to relate professionally with students, parents and staff  
• Work with discretion and maintain confidentiality 
• Exhibit outstanding professional personal presentation 

The successful applicant will ideally possess relevant first aid certification or be willing to attain it.

Salary 

School Officer Level 4 $1,324.80 - $1,366.40 per week plus super. 

How to apply 

We invite applications from energetic and innovative individuals with the ability to embrace and demonstrate an understanding of the particular ethos of Downlands, as a Catholic MSC College.  

Applications are to be received by 3.00pm Friday 22 March 2024, to: *********@downlands.qld.edu.au 

Please note that interviews may be arranged prior to the closing date and an appointment made if and when appropriate. Applicants are encouraged to apply early.  

The application should include a cover letter (in MSWord) and a full curriculum vitae with the following details: 

• Personal details including name, address, contact details 
• Qualifications 
• Employment history 
• Significant professional or personal achievements 
• Names and contact details of 3 professional referees 

This position is only offered if you have the right to apply for a Qld Working with Children Check (Blue Card).  

Ours is a spirit of family and a spirit of true friendship formed by kindness and understanding, by compassion and mutual forgiveness, by gentleness, humility and simplicity, by hospitality and a sense of humour. MSC Constitution #32