Administration Assistant- Student Wellbeing Support - Mt Maria College, Mitchelton

• January 2024
• Fixed Term
• School Officer Level 3

Estimated start date: Commencing January 2024
Position tenure: Fixed term | Semester 1 2024 | School term weeks only (holidays unpaid)
Total Paid Hours (per week) & days required: 24 hours per week over 4 days (6 hours per day)
Salary level, range or hourly rate: School Officer Level 3 /
Employment conditions: Diocesan Catholic Education Employing Authorities in Queensland Single Interest Agreement
Mt Maria College, North Brisbane’s first Catholic Co-Educational College, was established in 1978. As a member of Marist Schools Australia, our educational philosophy is based on the teachings of St Marcellin Champagnat, the founder of the Marist Order. The College has developed significantly in recent years having expanded its facilities to provide excellent education opportunities for Year 7-12 students. Currently, 1020 students are part of our Mt Maria family with a high demand for future enrolments. The College provides the opportunities for all its students to develop to their full potential, ready to be positive and justice centered contributors to society.
Explore to learn more about us.
We are seeking a friendly and approachable Administration Assistant to support our Student Wellbeing Support team.
Key Responsibilities

• Providing administrative support to Middle Leaders and Guidance Counsellors
• First point of contact for students accessing the Counselling/Wellbeing Centre including for triage and initial assessments.
• Assist students to complete self-referral forms (alerting the Counsellors to urgent matters in a timely manner) Maintaining a record of students using the chill out zone (sign in, sign out system) and informing Guidance Counsellors, Pastoral Leaders and parents if required
• Assist in scheduling Guidance Counsellor/Pastoral Leader appointments
• Assist in the organisation of events run by the Guidance Counsellors- including Child Protection Week, Mental Health Week etc.
• Liaise with the Communications Officer regarding updates to the College website with respect to careers and counselling matters.
• Coordinate all camps and prepare documentation including medical forms.
• Provide administrative support to Curriculum Leaders as required
• Prepare correspondence for House Coordinators and liaise with parents as required
• Maintain the detention database in consultation with the academic and pastoral teams and make contact with parents/students to advise of detentions.
• Monitor student absenteeism and flag with Pastoral leaders/Guidance Counsellors/parents
• General administrative duties- preparing documents, filing, answering phone calls and emails.
• Perform basic first aid for students and oversee students attending sick bay

Experience/Attributes

• At least 2-3 years administration experience, previous experience in a school environment would be advantageous
• Demonstrated strong time management and organisation skills with the ability to work well under pressure and to meet deadlines; and be able to respond rapidly to change
• Approachable and friendly manner, ability to work in a team environment
• Demonstrated strong administration skills; possess the ability to work autonomously with minimal supervision
• Strong communication and interpersonal skills - both oral and written (ability to relate well on phone and in person with parents, students and employees at all levels of the College)
• Demonstrated strong computer skills in all Microsoft applications. Previous database experience in updating and retrieving data for reports (with excellent accuracy), preferably in a school database system.
• Possess a strong commitment to the pastoral care of students
• Strong work ethic in ensuring confidentiality and discretion in all matters
• Current First Aid Certificate (or ability to obtain)

To be eligible to be considered for this role you will:

• hold a Paid Employee Positive Notice Blue Card prior to commencement;
• be eligible to work in Australia for the duration of the appointment; and
• have a commitment to and understanding of the ethos and traditions of Catholic Education.

Please note applications for this role may be considered as they are received, and an appointment made prior to the advertised close date.
Everyone at Brisbane Catholic Education models and fosters a and promotes a culture where student protection is everyone’s responsibility. Successful applicants will complete requisite pre-employment screening, in accordance with legislation, prior to appointment.
Equity and inclusion are at the and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this role.
Contact: Natalie Bourke
Contact number: 07 3550 3400
Contact email: natalie.bourke@bne.catholic.edu.au
Closing date: 23-Jan-2024